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Executive Assistant to CEO

2 weeks ago

KitchenerWaterloo, Canada Mayk Ideas Full time

**About Mayk**:
Hey, Nice to Meet You

We are Mayk Ideas - growth advisors and marketing creatives Ingenuity without boundaries is at the heart of every strategy we envision and execute. We craft people-oriented, brand-building campaigns and business transformations that are intentional and value-driven. Our creative and venture acceleration services lead to measurable return on investment for the firms and brands we work with, as they are informed by data-driven strategies, good business sense, and meaningful connections. Our portfolio of clients include professional and financial services, sports and entertainment, technology, automotive and other B2B brands. Our clients are growing and so are we

**You are**:
We are looking for an **Executive Assistant** with a focus on providing support for day-to-day business activities and making a real business impact, as right hand of main decision makes. Reporting to the CEO, you will oversee correspondence, manage projects and communicate findings related to corporate and client initiatives.

**What you’ll do**:
**Communicate and collaborate**: Act as the first point of contact between the clients, staff, clients/prospects and executive(s). Create, format, proofread and edit documents and correspondence and respond promptly and accurately to all client queries, ensuring a high level of customer service.

**Research and update**: Conduct research for potential marketing/communications initiatives for CEO. Accurately update databases including CRM, project and document management systems and update intranet using SharePoint or other data management systems.

**Administration**: Provide day-to-day administrative support to the CEO, to optimize the CEO’s priorities and deadlines. Manage meeting details and logistics such as scheduling meetings, preparing agendas, taking minutes and securing location. Organize and maintain filing systems, archives, and electronic files. Book and manage travel arrangements. Plan and organize events and meetings including seating plans, room layouts, menus, invitations, etc. Scheduling all requested meetings and calendar management - personal and business and running errands outside of the office as required.

**Your Superpowers**:
For the role you will have to be:

- **Committed**:Have an unwavering focus and diligence to exceed goals knowing that your passion, expertise, and capability will lead to team, firm, and client accomplishment.
- **Communicative**:Open and meaningful engagement allows our team to leverage the power of expression in any environment and situation.
- **Creative**:Brings to life more than the idea but the momentum and beneficial impact no matter what the design, or roadmap - disruption with intention.
- **Connected**:Build and maintain relationships - internal and external as it is critical to understanding the needs, desires and ambitions our team.
- **Collaborative**:The road to shared success combines the energy, ideas, and execution of many - architecting value and building lasting impact through teamwork.

**Qualifications**:
Given your background and work experience you have strong organizational, operations, project management and problem-solving skills with impeccable multi-tasking abilities and the ability to anticipate needs and respond to requests with time frames given with mínimal supervision. You have the ability and desire to thrive and excel in a fast paced, rapid growth environment, troubleshoot problems and think critically to resolve issues.
- Bachelor’s degree in any business-related stream or equivalent combination of education and related experience.
- 5+ years of work experience as an Executive Assistant working with senior management, preferably in professional services or marketing agency.
- Microsoft Office Specialist: Expert certification or in process of completion is a must
- Advanced proficiency in MS Office suite and proven skills using SharePoint and a CRM.
- Demonstrated ability to conduct research and prepare reports and presentations.
- Excellent oral and written communication skills, with strong interpersonal skills.
- Confident, engaged and friendly; with an ability to coach even executives when needed
- Empathetic and can handle difficult conversations when expectations and deadlines are not met
- You have valid Driver’s License

**Extras that will give you an edge**:

- Experience with or certifications in Dynamics 365 stack - Sales, Marketing
- A lifelong, engaged, learner
- Effective communicator who can handle different personalities and can adjust accordingly
- Willing and able to work after hours as required, depending upon company and/or client requirements
- Ability to communicate in both official languages (English/French)

**Why you’ll love working here**:
Join us and help create a bright future for brands and businesses
- We are engaged, resourceful and we always find a way to support growth initiatives of companies through important milestones. Every