Grants Coordinator

**Job Posting**

**Grants Coordinator**
0.8 FTE (Mon-Thurs)

Salary Range: $60,000 - $70,000

**About Us**

The Real Estate Foundation of BC is a philanthropic organization that works to advance sustainable, equitable, and socially-just land use and real estate practices across what’s known as BC. We do this by funding projects, connecting people, and sharing knowledge.

We’re looking to hire a Grants Coordinator to join our team. This is a permanent position that reports to the Director, Grants & Community Engagement.

The Foundation believes that a workforce that reflects the diversity of the communities we serve strengthens our ability to achieve our mission.

**About You**

You’re a highly-organized administrative whiz who likes to support engaged and collaborative teams, who are focused on service delivery, to do their best work. You pay strong attention to detail and are able to lead on designated tasks. You’re a great multi
- tasker and work planner.

You’re keen to learn about the roles that land-use and water planning, stewardship and governance play in creating thriving, resilient, livable communities.

REFBC’s commitments to moving more resources to Indigenous and racialized communities, and to equity, decolonizing our practices, and advancing UNDRIP, are exciting to you.

You’re keen to help people who seek grants or information. You have a service-oriented approach, and are diplomatic, tactful, enjoy networking and developing meaningful contacts and relationships. You like finding administrative solutions.

You’re keen to help build a strong, mutually caring, supportive, and creative culture within your team and organization.

You are a motivated and well-organized self-starter with excellent written and verbal communications skills, who is eager to learn. You’re an excellent time manager. Project management skills and experience are a bonus. As are team training skills and experience.

You have experience with Customer Relationship Management software, such as Salesforce, or a grants management system, as well as with Microsoft Office (Word, Excel, Teams and

PowerPoint), Zoom, Adobe Creative Suite, calendar management, process documentation, scheduling, file management, etc.

Please consider self-identifying in your cover letter if you are First Nations or if you are part of other equity-seeking communities.

**About the Job**

The Grants Coordinator supports the grants team with administration and coordination, along with task and process planning, management, and delivery.

**Key responsibilities**:
▪ Understand REFBC grant funding criteria and priorities in order to explore funding opportunities with applicants and other interested parties, liaising with Grants

Program Managers as appropriate.

**Grant reviews and Board approvals**

Grants Program Managers when necessary.

▪ Facilitate small grant and special program approvals by the CEO, and small support approvals by the Director.

▪ Prepare and upload agendas and supporting documents for the quarterly grants meetings with REFBC’s board.

▪ Attend grants meetings and other meetings of the Board of Governors, as required

▪ Take minutes at quarterly and extraordinary grants meetings with the Board.

**Post-grant**

▪ Steward grantees through the funding agreement process; liaising with grantees on areas of concern, queries and/or adjustments as appropriate.

▪ Track grant reporting due dates and flag outstanding reports.

▪ Support the team, CEO, and finance manager to ensure prompt payments are made to grantees according to their payment schedule.

▪ Handle grant cancellations and follow up where required.

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Grants Coordinator

▪ Provide information on upcoming grant installments to our finance manager for cash flow management purposes.

▪ Support implementation of impact assessment processes for grants and special programs.

**Communication**

▪ Liaise with the Communications Manager to ensure website information relating to the grants programs is up-to-date and accurate. Help support the grants team to provide timely info needed for annual reports, e-news, and social media.

**Records Administration**

▪ Work with the Data Coordinator to ensure online grant files and system records are updated in accordance with established best data-keeping practices.

▪ Support the Data Coordinator and Systems Specialist to maintain the Foundation’s

Grants Management System to ensure it meets the needs of applicants, grantees and

▪ Help coach the team in using systems effectively and efficiently.

▪ Manage database records, including reporting and portfolio analysis (including impact assessment) as appropriate.

▪ Carry out additional administrative tasks as required.

**Other Responsibilities**
- Develop relationships with grant recipients and other organizations.
- Actively participate in and contribute to strategic grant making initiatives such as impact assessment, grant program criteria