Accounts Receivable Administrator

In less than a decade, Magnum became one of the leading solutions for primary and remedial cementing services in North America. Now poised to also serve our customers’ soil stabilization, vac and water, and downhole tool needs, Magnum is well-positioned to provide expertise in all the services that we offer.

Under the direction of the Chief Financial Officer, the Accounts Receivable Administrator is responsible for providing administrative support in order to ensure effective, efficient, and accurate financial and administrative operations. This includes processing payments and expenditures as well as providing administrative support for other areas as directed.The Accounts Receivable Administrator liaises with staff and external parties in order to accomplish the company’s objectives and ensure good client relations are maintained.

Job Responsibilities
- Perform day-to-day invoicing and processing of accounts receivable transactions to ensure that company finances are maintained in an effective, up-to-date, and accurate manner.
- Anticipate the administrative needs of the business and respond in proactively.
- Receive, verify and allocate payments, ensuring accurate reconciliation of accounts.
- Verify that transactions comply with financial polices and procedures.
- Maintain an up-to-date billing system and accounts receivable customer files.
- Carry out billing, collection and reporting activities in accordance with policy deadlines.
- Monitor customer account details for non-payments, delayed payments and other irregularities; investigate and resolve customer queries and process adjustments. Initiate collection efforts on delinquent accounts.
- Collaborate with the Administrative Manager and/or Controller to negotiate extended terms with overdue account customers when appropriate.
- Prepare bank deposits.
- Represent the company to internal and external parties.
- Participate in training and development activities.
- Other related duties as required.

Qualifications - Required
- Strong understanding of bookkeeping and administrative or office procedures.
- Process oriented with a high attention to detail.
- Consistently able to perform duties with a high degree of accuracy when preparing and entering financial information.
- Demonstrated ability to ensure compliance with company policies, procedures, and safety.
- Legally eligible to work in the country the role is based out of.

Qualifications - Looking For
- Detail oriented with consistent and strong customer service skills.
- Knowledge of Accounts Payable and Accounts Receivable functions, as well as maintaining general ledgers.
- Strong understanding of bookkeeping and administrative or office procedures.
- Experience and ability to use accounting software, experience with MS Office (Word, Excel, Outlook).
- Excellent oral and written communication skills, able to take limited direction and follow verbal and written instructions, and ability to interpret financial or other information.
- Ability to be tenacious in following up on delinquent accounts.
- Able to maintain accurate files ensuring confidentiality of data is maintained.
- Good analytical, interpersonal and organizational skills with the ability to multitask.
- Strong work ethic, positive attitude, reliable, and dependable.
- Flexible and able to adapt to change.
- Team player and customer service focused.
- Demonstrated initiative and results orientated.

Qualifications - Assets
- Post-secondary diploma in Accounting or Financial Services, equivalent, or a combination of education and experience.