Full-time Administrative Services Manager

**Company Name**: New York Painting & Coating Ltd.

**Job Location**: Unit 201 - 15300 68 Ave, Surrey, BC V3S 2B9

**Position**: Full-time Administrative Services Manager

**Term of employment**:Permanent position

**Vacancies**: 01

**Start Date**: As soon as possible

**Salary**: $55 per hour

**Working Hours**: 30- 40 hours per week.

**ABOUT US**

**New York Painting & Coating Ltd.** is a well-established painting and coating company based in Surrey, BC, known for delivering high-quality residential, commercial, and industrial painting solutions. With a strong reputation for excellence and safety, we serve a wide range of clients across British Columbia. As our operations continue to grow—now supporting over 200 employees and multiple active projects—we are seeking an experienced **Administrative Services Manager** to oversee and streamline our administrative functions and ensure operational efficiency across all departments.

**Why Join Us?**
- Health & Dental Benefits - Available after a 6-month probationary period.
- Professional Growth - Work in a dynamic environment with opportunities for career advancement.
- Supportive Workplace - Be part of a team that values collaboration and innovation.

**JOB REQUIREMENTS**

**Education**:

- A university degree or college diploma in **Business Administration**, **Office Management**, or a related field is required.

**Experience**:

- Minimum 3 to 5 years of experience in administrative management, office operations, or related roles.
- Experience in the construction, trades, or project-based service industrie**s** is an asset.

**Language**:

- Proficiency in English (spoken and written) is required for clear communication with management, field staff, and external partners.

**Skills Preferred**:

- Strong leadership and interpersonal skills with the ability to supervise teams and coordinate across departments.
- Excellent organizational and time-management abilities to oversee multi-site administrative functions.
- Competence in handling compliance, reporting, scheduling, and internal communication.
- Strong decision-making and problem-solving abilities under deadline-driven environments.

**Technology & Software Knowledge (preferred)**:

- Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Cloud storage & collaboration tools (e.g. Google Drive, SharePoint, OneDrive)
- Project management tools (e.g. MS Project)
- Safety compliance software (e.g. SiteDocs, WorkSafeBC Portal)

**JOB DUTIES**
- Oversee the day-to-day administrative operations of the head office and provide coordination support for field crews and project teams.
- Develop and implement standardized procedures to streamline communication between job sites, supervisors, and office staff.
- Maintain systems to track job progress, project documentation, schedules, and material flow across 80+ active painting projects.
- Liaise with project managers to coordinate crew allocations, timesheets, subcontractor records, and procurement of materials and supplies.
- Ensure company-wide compliance with WorkSafeBC, employment standards, insurance, and municipal permit requirements.
- Manage administrative records, including safety certifications, licenses, audit reports, and internal policies.
- Oversee and track budgets for equipment, supplies, and project-related expenses; review vendor invoices and purchase orders.
- Supervise administrative staff handling payroll, records, supply coordination, and scheduling; support hiring and training of new team members.
- Prepare operational reports and briefs for management on project status, budget use, and compliance.
- Identify inefficiencies in workflow and propose improvements to enhance internal systems and communication.

**WORKING SETTING**
- Full-time office-based position (Monday to Friday).

**HOW TO APPLY**
- **Fax**: (604) 591-9048
- **By Mail**: Unit 201, 15300 68 Ave, Surrey, BC V3S 2B9.
- **Company Website**:
**PREFERENCE**

**Job Types**: Full-time, Permanent

Pay: From $55.00 per hour

Expected hours: 30 - 40 per week

Additional pay:

- Overtime pay

**Benefits**:

- Dental care
- Extended health care

Schedule:

- Monday to Friday

Application question(s):
First preference will be given to Canadian Natives, Canadian citizens, permanent residents.

Work Location: In person