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Finance Assistant

3 weeks ago

Saskatoon, Canada Metis Nation Saskatchewan Full time

**POSITION TITLE**: Finance Assistant

**DEPARTMENT**: Finance

**CLASSIFICATION**: MGO-04

**SALARY RANGE**: Starting at $51,000.00 Per Annum

**POSITION TYPE**:Full-time, **Temporary (19-Month Term)**

**LOCATION**: Saskatoon

**ACCOUNTABLE TO**:Director of Finance

**Brief Overview**:
Under the direction of the Director of Finance, the Finance Assistant will be responsible for the day-to-day accounting related functions and maintaining MN-S financial records. The Finance Assistant is accountable for data entry, reviewing and reconciling bank statements, filing financial records, processing invoices, and assisting with the payroll function.

**Key Responsibilities**:

- Ensures proper filing and record keeping systems of the Finance Department.
- Coordinates with the Accounting Manager to process travel/ expense claims of staff, Executives, PMC, and MN-S Regional Presidents.
- Performs bank reconciliations for all MN-S’s bank accounts.
- Monitors and records all disbursements including Accounts Receivables & Payables - enters invoices, cheques payments, receipts, and deposits in SAGE.
- Reconciles Corporate credit card payments by ensuring timely receipts and recording of expenses to the correct accounts.
- Reconciles specific GL accounts monthly, including accounts receivable, debit/credit/visa receipts, etc.
- Assists with the preparation of various periodic financial reports.
- Maintains the confidentiality of the MN-S financial business and other private information and records.
- Assists with interim and year-end audit such as preparing audit working papers related to payroll and revenue reconciliations, year-end accruals, other GL reconciliations.
- Processes all online bill payments, including utility bills, etc.
- Manages the corporate cell phone contracts, including assisting cell phone holders with any financial/ billing issues that may arise.
- Any additional duties/ responsibilities as may be assigned.

**Qualifications**:

- Diploma in Accounting/Finance or equivalent preferred with full cycle accounting experience.
- 1-2 years experience in Accounting/Finance or equivalent.
- Sage 300 (or equivalent accounting software), Accounts Payable, Accounts Receivable, Invoicing and General Ledger knowledge and experience.
- ADP (or equivalent payroll software) knowledge and experience with inhouse payroll processing.
- Familiarity with INAC Funding programs and their reporting requirements.

**Knowledge and Skills**:

- Proven experience in a previous similar role.
- Knowledge of Canadian accounting principles for non-profit organizations.
- Knowledge of the structure and policies of federal, provincial and MN-S.
- Knowledge of strategic and operational planning.
- Budgeting skills, projection, and monitoring.
- Familiarity with conducting data analysis and reporting statistics.
- Proficient in Microsoft Office 365.
- Outstanding organizational skills.
- Diligent with great attention to detail.
- Excellent communication skills with the ability to present and explain different topics.
- Exceptional planning, organizational, analytical, leadership, interpersonal, decision making, oral and written communication skills.
- Ability to demonstrate a compassionate, solution focused, and client centered approach.
- Strong organizational, analytical, and problem-solving, and reporting skills.
- Valid driver’s license and access to a personal vehicle is required.

**Additional Requirements**:

- Valid Saskatchewan driver’s license and access reliable transportation.
- Must undergo a Criminal Record Check with the Vulnerable Sector.
- Must be able to work in-office full-time.