Administrative Assistant, Linear Asset Operations

**Highlights of the job**

Join Our Team as an Administrative Assistant - Linear Asset Operations

EPCOR’s Water Services group (EWS) is excited to offer a full-time temporary opportunity—up to 18 months in duration—for an Administrative Assistant to join our Linear Asset Operations Team, based at our Aurum site in Edmonton, Alberta.

**What You’ll Be Doing**:
As the Administrative Assistant, you’ll play a key role in keeping the team organized and running smoothly. Your day-to-day responsibilities will include:

- Coordinating meetings, preparing schedules, and recording minutes
- Drafting, formatting, and distributing internal communications and presentations
- Managing records and maintaining data accuracy
- Investigating and resolving purchasing and facilities-related issues (e.g., clothing orders, building safety concerns)
- Acting as the go-to expert for navigating internal administrative processes
- Supporting the planning and coordination of team and company-wide events

This role is ideal for someone who is proactive, detail-oriented, and enjoys problem-solving. You’ll need to manage multiple priorities and take initiative to ensure tasks are completed efficiently and effectively.

**What you’d be responsible for**

As the Administrative Assistant reporting to the Director of Linear Asset Operations, you’ll play a vital role in keeping the team organized and running smoothly. Your responsibilities will include:

- **
Executive and Team Support**:
Provide daily administrative support to the Director, including calendar management, meeting coordination, and event planning. Anticipate needs and act independently to ensure smooth operations.
- ** Office and Operational Administration**:
Manage calendars, meeting agendas, and minutes; maintain confidential reports; support business planning; and register staff for internal events. Handle general office tasks such as mail distribution, service requests, key tracking, and supply inventory (shared responsibility).
- ** Procurement and Financial Coordination**:
Process purchase orders, invoices, and P-Card reconciliations. Respond to finance-related inquiries and assist with clothing orders, telecom billing, and expense submissions.
- ** Employee and Facilities Support**:
Coordinate onboarding/offboarding tasks, including IT equipment, access, and relocations. Liaise with service providers for facility's needs (e.g., janitorial, security, telecom) and assist with safety issue resolution.
- ** Communication and Information Management**:
Maintain bulletin boards and design/manage SharePoint sites to ensure content is current, accessible, and engaging. Proofread and edit documents as needed.
- ** Collaboration and Coverage**:
Work closely with other admin staff to support cross-functional needs and provide backup coverage when required.

**What’s required to be successful**

**Qualifications, Experience & Skills**:

- High school diploma (GED or equivalent).
- Minimum of 5 years of related administrative or office experience.
- Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and work independently.
- Excellent written and verbal communication skills, including the ability to draft professional correspondence and proofread documents.
- Proven problem-solving skills, with the ability to navigate internal processes and collaborate across teams.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint).
- High attention to detail and ability to develop systems that support efficient workflow and service delivery.

**Assets**:

- Post-secondary diploma in Business Administration.
- Advanced skills in SharePoint site design and management.
- Familiarity with utility operations.
- Experience using IVARA.

**Key Competencies**:

- **
Accountability**: You take ownership of your responsibilities and understand how your work contributes to EPCOR’s success.
- ** Collaboration**: You build positive relationships, manage emotions effectively, and contribute to a respectful, team-oriented environment.
- ** Continuous Improvement**: You actively seek opportunities to grow, welcome feedback, and adapt to new challenges.
- ** Initiative**: You are proactive and resourceful, taking action without needing direction.
- ** Adaptability**: You embrace change with a positive attitude and are open to new ways of working.
- ** Integrity**: You demonstrate trustworthiness, maintain confidentiality, and act with fairness and professionalism.

**Other important facts about this job**Jurisdiction: CSU52

Class: A3

Wage: starting at $33.21 per hour
- Final Wage and Step will be determined at the time of selection and is based on a combination of factors as outlined in CA that may be found online.

Hours of work: 40 hours per week - Monday to Friday

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Please note the following information:

- A requirement of working for EPCOR is that