Ads11-nursing Administration

**Position Details**:
**Posting #**: 26954
**Department**:Nursing Admin. - Ambulatory
**Employee Type**:Regular, Part Time
**If Temporary, Number of Weeks**:
**Union**:CUPE
**Openings Remaining**:1

**Schedule**:
**Work Days**: Monday to Friday
**Time of Day**: Days
**Shift**: 7.5 hour
**This position may be scheduled at any of the following sites**: Charlton Campus (Hamilton Downtown)

**Application Dates**:
**Opening Date**: 23/01/24
**Closing Date**: 30/01/24 Applications must be received online by 12:00 midnight on the Closing Date

**Position Description**:
***
This position provides administrative support to the Clinical Director. It supports a diverse range of activities including Professional Practice. It serves as a liaison with other departmental, program Directors & Managers, hospital staff, physicians and outside agencies, and ensures that all administrative functions at this senior level are coordinated with efficiency, professionalism and confidentiality.

**QUALIFICATIONS**
- Grade 12 diploma, plus completion of a 2-year College Diploma in Office Administration
- Medical Terminology certificate
- Certificates of completion for ongoing computer training
- Minimum 5 years' experience supporting senior administrative functions, preferably within a healthcare setting
- Demonstrated commitment to the values of Service, Responsible Stewardship, Community Responsiveness and Respect
- Advanced typing speed of 55wpm and excellent transcription skills
- Clerical testing may be required as part of the selection process.
- Ability to communicate effectively and tactfully, both in person and by telephone
- Maintain excellent interpersonal relationships while handling multiple tasks, conflicting priorities and frequent interruptions
- Superior oral and written communication skills with demonstrated grammatical aptitude, good spelling and punctuation
- Good organizational and problem-solving skills, with ability to set own priorities and work with mínimal supervision

**RESPONSIBILITIES**
- Provides administrative support to the Clinical Director (e.g., controls calendar, coordinates schedule, ensures that all relevant material is available according to the Director's schedule
- Coordinates meetings: contacts and confirms participants, arranges meeting rooms, set-ups audio/visual equipment, compiles and sends out agendas, takes minutes, follows-up on action items as directed
- Establishes and maintains files, filing correspondence, copies of contracts, other documentation & MyCollaboration sites
- Provides coverage for other Administrative Support Staff
- Provides secretarial support to the all relevant committees & subcommittees as required by the Clinical Director
- Completion and follow-up for Human Resources, Finance, Printing, Information Services, and Telecom Requisitions and submission of purchasing requests
- Provides logístical support to the Clinical Director for conferences, seminars, and other educational sessions; registration, coordinating flight, room and transportation
- Answers phone and redirects calls as necessary
- Follows-up on budget issues as directed
- Maintains intranet and internet website
- Coordinates travel/expense reimbursements for the Director and delegates
- Develops and maintains various spreadsheets for indicator monitoring and reportin
- Develops PowerPoint presentations as directed
- Maintains effective communication throughout the organization with community partners
- Other duties as required

**WAGE RATE**
Hourly: $28.82.....$30.09......$31.36 (plus 14% in lieu of benefits)
- St. Joseph’s Healthcare Hamilton (SJHH) is an equal opportunity employer and strives for equity, inclusiveness, and diversity in all our programs, practices, facilities, and people. We foster a culture of patient and staff safety where all positions comply and work in conjunction with the _Mission, Vision, and Core Values_ of SJHH._

**We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHH is committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process.**

**Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.