Academic Program Administrator

**Regular/Temporary**
- Regular

**Job Title**
- Academic Program Administrator

**Job ID**
- 70023

**Location**
- HSC- Central Campus

**Open Date**
- 06/13/2025

**Job Type**
- Continuing

**Close Date**
- 07/06/2025

**Employee Group**
- Unifor Unit 1, Staff

**Favorite Job**

**Department**
- Nursing

**Salary Grade/Band**
- Grade 8

**Salary Range**
- $28.90 - $43.51 (hourly)

**Hours per Week**
- 35

**Posting Details**

**Schedule**

Monday to Friday

8:30 am to 4:30 pm

Hybrid Working Arrangement

**Education Level**

Bachelor's degree in a relevant field.

**Career Level**

Requires a minimum of 3 years of relevant experience.

**Job Description Number**

JD00385

For more than 75 years, McMaster University’s School of Nursing has delivered nursing education programs that have produced generations of professional nurses who contribute to nursing practice, research, education, policy, and administration. Within a culture of optimism and respect, we continue to transform the future of nursing practice and lead with local and international communities through visionary inclusive education and high-impact research.

The School of Nursing is currently seeking a passionate and motivated Academic Program Administrator to support the operations of the undergraduate nursing programs. Reporting to the Director of Administration, the Academic Program Administrator will work closely with the Assistant Dean, Undergraduate Nursing Education Programs. The anticipated start date is July or August 2025. This position falls within the Unifor Local 5555 Unit 1 Bargaining Unit and hours of work are 7 hours per day, including a 60-minute unpaid lunch period.

Job Summary:
The Program Administrator is accountable for developing, implementing, and maintaining the efficient operation of an academic program or department. Responsible for providing overall administrative direction including coordinating all aspects of the program such as curriculum administration, implementation, promotion, recruitment, admissions, resource management, and financial management.

Purpose and Key Functions:

- Provide administrative direction regarding the goals and objectives of the program by examining, reviewing, and assessing long-term and immediate needs.
- Identify and analyze problems with the program and prepare recommendations for review and approval by the program Director.
- Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation.
- Counsel students to ensure that they understand that course and program selections adhere to established academic, prerequisite, and graduation requirements.
- Provide students with information regarding program policies and information about program requirements.
- Review and evaluate academic records to ensure students are eligible to continue in and graduate from the program.
- Act as a mediator between faculty and students when dealing with various issues, including but not limited to, special accommodations, scheduling conflicts, grades.
- Gather and compile information required for a variety of documents and reports, including but not limited to, program accreditation, enrolment, and degree audits.
- Develop estimates of time, resources, and budgets for various program activities and events.
- Implement and maintain the program budget. Create financial projections and makes adjustments to the program budget throughout the fiscal year.
- Exercise appropriate controls, monitor, and reconcile accounts.
- Develop marketing and advertising brochures for a variety of purposes, functions, and events.
- Promote the program to visitors and representatives both internal and external to the University.
- Create, maintain, and update information on departmental website.
- Conduct survey and monitor academic programs offered by competing institutions and conduct research into pedagogical practices.
- Prepare and deliver presentations.
- Facilitate meetings with, including but not limited to, program stakeholders and student groups.
- Plan and coordinate arrangements for annual events and meetings.
- Source pricing information and independently makes decisions regarding the purchase of equipment and supplies for the program.
- Input financial and other information required to process payroll.
- Update and maintain student records and databases.

Supervision:

- Ongoing responsibility for hiring and supervising up to 9 casual employees at any one time.

**Requirements**:

- Bachelor's degree in a relevant field. Requires a minimum of 3 years of relevant experience.

Assets:

- Experience working in a health care context.
- Experience working in an academic program setting.
- Experience working in an academic administrative setting.

Additional Information:

- Demonstrated interpersonal skills and experience providing complex academic support.
- Superior attention to detail, organizational and planning skills.
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