Project Coordinator

**Groundwater Environmental Management Services (GEMS)**, established in 2005, addresses the **complex geotechnical and environmental challenges** in construction and land development. Our practical approach helps clients navigate regulations, permits, and compliance. From routine inspections to emergencies, we bridge the gap between regulators and contractors. GEMS is trusted by government ministries, conservation authorities, and City Hall. Our track record includes scientific data collection, wetland classification, impact statements, and wildlife relocation, land development, and building construction. Our commitment to practical solutions remains unwavering.

We are currently seeking a **Project Coordinator** to join our team in **Vaughan, ON**

Our work environment includes:

- Modern office setting
- Work-from-home days
- Casual work attire
- Relaxed atmosphere
- On-the-job training
- Flexible working hours

**Position Summary**:
As a **Project Coordinator **at GEMS, you will work closely with our established project managers, coordinating and tracking field activities, and acting as a liaison between field team, Project Managers, and customers.

**Key Responsibilities**:

- Provide direct support to 3-6 GEMS Project Managers, guaranteeing the timely and budget-compliant completion of project requirements and deliverables.
- Coordinate, assign and track the status of project deliverable on behalf of their Project Managers to ensure that they are submitted to Customers on time.
- Directly coordinate the scheduling of field resources, including equipment and personnel, with the Customer, ensuring confirmation of the Statement of Work (SOW), site contacts, health and safety protocols, parking, etc.
- Serve as the initial contact for GEMS staff and the Customer regarding any site-related issues.
- Subsequently, delegate these issues to the relevant Project Manager for resolution and discussion.
- Conduct comprehensive Pre-Project Reviews covering Customer, health & safety, equipment, vendor, subcontractor, and GEMS Administration requirements in collaboration with the relevant GEMS Project Managers.
- Ensure field staff, including Environmental Technicians and Scientists, receive comprehensive Job Packages before site deployment, detailing the project number, work scope, essential information for objective achievement, deliverables, and timelines.
- Manage coordination of project vendor deliverables, such as laboratory certificates of analysis, serving as the primary operational liaison for GEMS with vendors and contractors.
- Oversee the preparation of sampling container sets for commercial laboratories, ensuring compliance with laboratory specifications.
- Diligently monitor and oversee GEMS inventory to facilitate efficient project management, accurate billing, and optimal stock and equipment usage.
- Provide essential support to GEMS field staff, including technical assistance, coaching, and professional development as needed.
- Foster and participate in a Health & Safety culture.
- Maintain training, qualifications and professional designation(s), as required.
- Any other reasonable activity required by management/leadership.

**Education & Experience**:

- Post Secondary Degrees in Environmental Sciences, or related field
- 1-2 years of experience in environmental field
- Strong verbal and communication skills
- High attention to detail
- Strong communication skills and a commitment to teamwork.
- Highly detail oriented
- Passion for finding solutions and exceptional customer service.
- Valid G Driver’s License
- Proficient in MS software
- If you are selected to participate in the recruitment process, please inform us of any accommodations you may require. GEMS will work with you in an effort to ensure that you are able to fully participate in the process._

**Job Types**: Full-time, Permanent

Pay: $48,000.00-$55,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
- Vision care
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- No weekends

Work Location: Hybrid remote in Concord, ON L4K 3M8