Legal Assistant

2 weeks ago

Ottawa, Canada Emond Harnden LLP Full time

**Legal Assistant**

Located in the heart of Ottawa’s Glebe neighborhood, Emond Harnden is a progressive and exciting place to begin or enhance your career. As a boutique labour and employment law firm, we have been representing the interests of management in both official languages since 1987.

**Job Summary**

**Responsibilities**

The main responsibilities include, but are not limited to:

- Schedule Maintenance_
- Organize the flow of work through the lawyer’s office and initiate follow-up action in a timely manner to meet multiple deadlines.
- Maintain and monitor calendars, including but not limited to scheduling appointments, hearings, travel, and conferences, as directed.
- Manage the bring-forward systems on a daily-basis to ensure important deadlines are met.
- Drafting and Correspondence_
- Liaise between the lawyers, contacts, and clients.
- Prepare legal documents, including (but not limited to) affidavits, briefs, motions, subpoenas, appearance sheets, minutes of settlement, release agreements, etc.
- Review and proofread outgoing documents and correspondence, verifying text for accuracy and syntax.
- Maintain and update current client and arbitrator contact lists.
- General Administration_
- Perform conflict searches, create, and maintain files, and close files as instructed.
- Open new client files and matters.
- Arrange and prepare courier services and pickups.
- Mail sorting and scanning.
- Support case preparation by assembling materials required during hearings.
- Maintain electronic copies of all documentation in Emond Harnden’s database to supplement available precedents.
- Input and validate lawyers’ time dockets; coordinate lawyers’ monthly/yearly docket totals as requested.
- Track lawyers’ Law Society of Ontario (LSO) Continuing Professional Development hours, and input into the LSO portal.
- Prepare or make changes to lawyers’ conference and/or seminar presentations.
- Conduct legal research by using WestlawNext and LexisNexis.
- Prepare cheque requisitions and trust deposit instructions.

**Qualifications and Requirements**
- Post-secondary degree or diploma in a related field.
- 3-5 years of working experience in administration, preferably in a legal or professional services environment.
- Excellent written and verbal communication skills.
- Strong attention to detail.
- Ability to produce a high volume of high-quality work under tight deadlines while managing competing priorities.
- Ability to provide an excellent customer service and ensuring professionalism.
- Proficiency in MS Office & Adobe Pro.
- Bilingual (English/French) is an asset.

**Salary**: $45,000.00-$57,000.00 per year

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Life insurance
- Paid time off
- RRSP match
- Wellness program

Schedule:

- Day shift
- Monday to Friday

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