Site Administrative Coordinator

**Requisition ID**: 175622

**Job Level**: Mid Level

**Home District/Group**: Kiewit Energy Canada District

**Department**: Administration

**Market**: Water/Wastewater

**Employment Type**: Full Time

**Position Overview**:
**District Overview**:
Kiewit Energy Canada is headquartered in Calgary, Alberta. We are a major industrial contractor that work on projects that involve construction of oil & gas facilities such as oilsands processing, including steam-assisted gravity drainage facilities, upgrading & refining, midstream facilities, power & co-generation, terminal projects (ex. LNG, LPG, etc.), and major mine developments. We also have a Modular Yard facility in Edmonton, Alberta. Our engineering branch is a leading-edge division that offers innovative engineering services for our current projects and new pursuits in Canada. Our design services group are based in Calgary and Houston offering expertise in process, piping, mechanical, electrical and civil/structural disciplines.

**Location**:
This role is based in the Elkford, BC, area, on our project site.

**Responsibilities**:

- Complete a broad variety of administrative tasks including composing and preparing correspondence that is sometimes confidential; arranging travel plans, itineraries, and agendas; and compiling/creating documents for meetings.
- Coordinate travel as needed, including organizing and managing the logístical details for off-site events and activities for the business.
- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
- Support with cross-department working groups, keeping agendas, and helping members to be accountable for key deliverables.
- Keep the office running smoothly, and provide support to various departments
- Prioritize conflicting needs; handle matters expeditiously, and proactively, and follow through on projects to successful completion, often with deadline pressures.
- Assist with documents and plans using Office 365 (Outlook, Word, Excel, and PowerPoint, etc.) including drafting and/or proofreading.

**Qualifications**:

- Excellent communication skills (verbal and written) and comfortable presenting
- Minimum of 3 years of experience in a professional setting. Experience in the construction industry is an asset.
- Proficient in Microsoft Office products including Word, Excel, Outlook, PowerPoint
- Experience and ability to navigate and adapt to various online platforms
- Experience working with modern technologies such as SharePoint, video conferencing, etc.
- Deadline-driven with a sense of urgency
- Able to take direction and provide timely feedback on progress of tasks
- Exceptional attention to detail, organized, ability to recognize discrepancies and active listening skills
- Strong emotional intelligence and interpersonal skills
- Excellent organizational and time management skills
- Ability to multi-task and prioritize
- Ability to work independently, as well as part of a team
- Strong professional interpersonal, written and verbal communication skills

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Other Requirements:

- Regular, reliable attendance
- Work productively and meet deadlines timely
- Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
- Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
- Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
- May work at various different locations and conditions may vary

Base Compensation: $25 - $31/hr

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate.