Administrative Coordinator, Advisor Programs

2 weeks ago

Oakville, Canada Family Enterprise Canada Full time

**JOB DESCRIPTION**

**TITLE**:Administrative Coordinator, Advisor Programs

**REPORTS TO**: National Director, Advisor Programs

**STATUS**: Full-time permanent

**LOCATION**: Oakville, ON (Hybrid)

Family businesses are a significant driver of economic growth in Canada and the world. The future health of our economy is dependent on the strength and success of the family enterprise community.

**Family Enterprise Canada** is a non-profit, membership organisation which supports and provides a unified voice to this vital sector, while offering enterprising families and designated Family
Enterprise Advisors (FEAs) the opportunity to be a part of a dynamic, thriving community.

***

Family Enterprise Canada is also the home of the world class FEA Program and FEA designation. This executive education program helps advisors such as lawyers, accountants, wealth managers, insurance consultants augment their technical skills and expertise in advising Business Families.

We are looking for a highly motivated **Advisor Programs Administrative Coordinator** to coordinate the logistics of the FEA Program and the FEA designation as well as support the FEA Team with new initiatives related to the continued growth, development, and improvement of the FEA Program and community.

**WHO WE’RE LOOKING FOR**

**This is an exceptional opportunity to join a growing team and a dynamic community of education and advisor professionals with plenty of room for growth and career advancement.**

Our **Advisor Programs Administrative Coordinator** must be comfortable working collaboratively in a small team and have a desire to succeed and grow with this organisation. They must be enthusiastic, energetic, highly organized, detail-oriented with a ‘Can-Do’ attitude.

**KEY RESPONSIBILITIES**

The position will include the following key responsibilities but not be limited to:

- Setting up and operating virtual meetings (e.g., Zoom) for online program delivery including: o Setting up online meetings, creating polls and recording sessions o Providing technical support to instructors and participants during delivery of online program courses and events o Updating breakout and chat instructions for online courses
- Assisting in coordinating travel arrangements, venue bookings, hotel reservations, and catering in multiple cities across Canada
- Tracking, monitoring, and following up on continuing education credits for FEA designates
- Supporting in-person program delivery and events, as needed
- Providing general administrative support and taking on project work, as required
**EXPERIENCE REQUIRED**
- Post-secondary education, preferably in business administration or comparable experience
- Minimum 5-10 years administrative experience
- Excellent written and verbal communications skills
- Excellent customer service skills
- Proficiency in virtual meeting platforms such as Zoom
- Proficient in Microsoft Office Suites
- Experience with CRM or AMS systems a plus
- French Language skills, an asset.

**Job Types**: Full-time, Permanent

**Salary**: $47,000.00-$55,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Vision care
Schedule:

- Monday to Friday
COVID-19 considerations:
Employees must wear a mask in the common areas of the building and when circulating in the Family Enterprise office, but may remove it when seated at a desk.

**Experience**:

- administrative: 5 years (required)
- Zoom: 3 years (required)

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