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Facilities Maintenance Coordinator

2 weeks ago

Edmonton, Canada NAIT Full time

The department of Facilities Management & Development (FMD) provides NAIT with well-planned, designed, constructed, and maintained facilities to support a safe, clean, attractive, and comfortable environment for students and staff.

This role is responsible for the architectural maintenance of over 30 buildings and 3.5 million square feet of space across five campus locations.

***

**Key Responsibilities**:
**_Coordinate architectural maintenance activities (planned and unplanned):_**
- Prioritizing, planning, scheduling, and coordinating architectural maintenance projects and requests.
- Conduct inspections across the campus to identify maintenance and repair work required and develop annual maintenance plans.
- Planning and communicating with labour supply contractor, external contractors, and NAIT stakeholders to ensure maintenance activities are not disruptive to NAIT students and staff.
- Developing, analyzing, and interpreting information generated through reports, queries, and schedules produced through the Computerized Maintenance Management System (CMMS)
- Ensuring that pertinent maintenance request information is recorded in the CMMS.
- Ensuring that standards and benchmarks for the completion of maintenance work are met through the ongoing review, inspection, and monitoring of work being done.
- Ensuring all applicable safety standards, regulatory requirements, and technical specifications are met during a project
- Technical supervision of trades staff. Prioritize and assign work.
- Communicate expectations of work quality and perform post-job work inspections. Address work quality issues and corrective actions directly with the trades team and contractors
- Liaising and communicating with NAIT clients before, during, and after completion of the work to ensure that the expectations of the maintenance request are met.
- Preparing procurements following FMD’s procurement process (Service Now).
- Provides technical scope of work for procurements, obtain vendor quotations, and evaluate bids.
- Working with the procurement team to prepare Requests for Proposals (RFP) or Requests for Quotation (RFQ) documents.
- Working with the FMD storekeeper to identify potential material suppliers and to define parts and supplies inventories required.
- Provides input into the Capital Maintenance and Renewal (CMR) program and Major Maintenance Plan (MMP).
- Assist in preparing, monitoring, and managing the annual operating budget to maintain architectural systems.

**Skills & Abilities**:

- In-depth knowledge of maintenance practices related to architectural systems within NAIT’s infrastructure (buildings, roadways, parking structures/lots, etc.)
- In-depth knowledge of applicable building and safety codes, standards, and guidelines
- Project Management Skills - working and coordinating with NAIT clients, stakeholders, contractors, and consultants.
- Effective communication, collaboration, and organizational skills and the ability to shift priorities when urgent facility repairs are required.
- Computer skills, including experience in MS Office suite, MS Teams, AutoCAD, Bluebeam, CMMS (AiM)
- Awareness and knowledge of hazardous materials and their related regulations and handling procedures
- Comfortable accessing facility infrastructure such as rooftops, mechanical/electrical rooms, using ladders, etc.

**Qualifications**:

- Diploma in Architectural Technology, Construction Engineering, or another related field.
- Extensive experience (5+ years) in architectural maintenance project coordination, coordination of facility-related construction projects, or a technical specialist role required.
- An Engineering degree would be an asset.
- Journeyperson or Master’s Trades certificate would be an asset.

**Hours of work**:

- _Typically_, work hours are Monday - Friday 6:00am to 2:30pm OR 7:00am to 3:30pm.
- To minimize interruptions to NAIT’s students and staff, this position will be required to work flexible hours as per the project assignments demand.
- Shift schedule may be changed with notice, and/or overtime work may be required while following the AUPE collective agreement.

**Remuneration**: $2,774.51 - $3,727.91 biweekly, plus a comprehensive benefits package. (Classification - Senior Project Coordinator).
- This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement_

**Please submit a resume and Cover Letter to be considered for this opportunity.**

**About NAIT**

At NAIT, people matter.

We’re proud to have been named one of Alberta’s Top Employers for 12 consecutive years. Developing an engaging, supportive and rewarding work culture is something we take seriously. We know that people are our biggest asset - they are what makes NAIT a great place to work.

At NAIT, you are part of a community that makes a difference in the lives of students, staff and industry clients and partners. The NAIT culture reflects our shared values of respect, collaboration,