Executive Admin

2 weeks ago

North York, Canada Ventaco Inc. Full time

**Executive Admin & Bookkeeper**

**Location**: Toronto, ON (In-Office)

**Job Type**: Full-time

**About Us**

We are a professional office committed to excellence, efficiency, and top-tier client service. Our workplace is fast-paced, detail-oriented, and focused on delivering high-quality results. We are seeking a **reliable and organized Executive Admin & Bookkeeper** to manage front-desk operations and bookkeeping responsibilities, ensuring smooth day-to-day business functions.

**Position Overview**

This role is ideal for a highly organized professional who thrives in an administrative and financial support role. You will serve as the **first point of contact** for visitors and clients while managing essential bookkeeping duties to keep our office running efficiently.

**Key ResponsibilitiesAdministrative & Reception Duties**
- Serve as the face of the office, greeting clients and handling inquiries professionally.
- Maintain office organization, document filing, and supply management.
- Schedule and coordinate meetings, appointments, and calendars.
- Assist with general office tasks and provide administrative support to the team.

**Bookkeeping & Financial Support**
- Process invoices, payments, and payroll using **QuickBooks**.
- Maintain financial records, including accounts payable/receivable and reconciliations.
- Track expenses, generate reports, and ensure accurate bookkeeping practices.
- Support financial processes and compliance with internal policies.

**Qualifications & Skills**
- **1-3 years of experience** in office administration, reception, or bookkeeping.
- Proficiency in **QuickBooks** and financial record-keeping.
- Strong knowledge of **Microsoft Office Suite** (Word, Excel, Outlook).
- Excellent **organization and multitasking skills** in a professional office setting.
- Strong **verbal and written communication skills** to interact with clients and team members.
- Ability to **work independently**, prioritize tasks, and maintain confidentiality.
- A detail-oriented mindset with a proactive approach to problem-solving.
- Fluency in Mandarin is an added bonus.

**Why Join Us?**
- **Professional and structured work environment.**:

- **Full-time, stable position** with growth opportunities.
- **Competitive salary** based on experience.
- **Opportunity to develop administrative and bookkeeping expertise.**

**How to Apply**

If you are a proactive and detail-oriented professional looking to join a reputable organization, we encourage you to apply.

**Please submit your resume and a brief cover letter outlining your relevant experience.**

**Job Types**: Full-time, Permanent

Pay: $40,000.00-$50,000.00 per year

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

**Experience**:

- QuickBooks: 1 year (preferred)

Work Location: In person

  • Executive Assistant

    6 days ago

    North York, Canada Aphasia Institute Full time

    **Position Type**:Full Time, Permanent (35 hrs/wk) **Job Region**:ON - Metro Toronto Area **Location**:Hybrid model (online and on-site at office) **Years of Experience**: 3-5 years **Application Deadline**:Oct 4th, 2024 **Starting Date**:November 2024 Join our team! The Aphasia Institute is seeking a dynamic and experienced individual to assume the...

  • Hearing Care Admin Assistant

    2 days ago

    North York, Canada Connect Hearing Full time

    North York, CanadaHearing Care Admin Assistant **Why Join Our Team** - We're growing! Connect Hearing Canada is the largest and leading hearing care provider with a network of clinics across Canada and is a part of the Sonova family of brands.- Within a learning culture, you are empowered to be your best every day. We are committed to cultivating a diverse...

  • Fashion Admin Assistant

    6 days ago

    North York, Canada WANT BOUTIQUE Full time

    **We offer a curated collection composed of dozens of brands, across multiple categories from LA, NYC, Europe & Canada.** **Want is made up of six brilliant individuals - we’re a tight knit group with a true “team” mentality. We truly enjoy what we do and take pride in being the best we can be for our clients and ourselves.** **The vibe is fun, the...

  • Executive Officer Ii

    2 days ago

    North York, Canada Consulate General of Guyana Full time

    **JOB VACANCY** **Executive Officer II- Administration** The Guyana Consulate is looking for a dynamic person with good written and verbal communication skills to support the work of the Consulate. Responsibilities include: - Provides administrative and logístical support for all events organized by the Mission. conducts research and prepares reports on...

  • Admin Support Associate

    1 week ago

    North Vancouver, Canada North Shore ConneXions Society Full time

    **Position**: Admin Support Associate, Temporary Full-Time Come and join the administrative team at North Shore ConneXions Society! ConneXions is a mid-sized, non-profit organization that provides a variety of residential, community and employment services supporting individuals with intellectual disabilities. We see a community where all people with...

  • Executive Assistant Legal

    10 hours ago

    North York, Canada Enbridge Full time

    **Posting End Date**: January 05, 2026 **Employee Type**: Regular-Full time **Union/Non**: This is a non-union position This position provides high level administrative support to the Vice President, Legal. It also includes team facing responsibilities more broadly. The Executive Assistant Legal is responsible for administrative support and broad...

  • Executive Assistant

    4 days ago

    North Vancouver, Canada Sprucehill Homes Full time

    **Executive Assistant** **Benefits** - Casual dress - Company events - Dental care - Disability insurance - Extended health care - Flexible schedule - Access to our office gym - Paid time off - Tuition reimbursement - Vision care - Work from home (most of the time) **Job description** Hey there! Thanks for checking out our ad!!! Are you: - insanely organized...

  • Administrative and Marketing Assistant

    2 weeks ago

    North York, Canada Omni Jewelcrafters Full time

    **Job Summary** We are seeking a highly motivated and detail-oriented Administrator and Marketing Assisstant to join our team. As an Administrator, you will play a crucial role in supporting our day to day efforts and ensuring the smooth operation of our admin and marketing process within Omni Jewelcrafters. This is an excellent opportunity for someone who...

  • Admin and Dog Care

    7 hours ago

    North York, Canada Dog Sense Day Care & Grooming Full time

    Here we "grow" again!! Dog Day Care Administrator Reception Clerk Fulltime / Partime **Salary depends on experience Dog Care Administrator / Reception In Active Doggie Daycare Must have experience with DOGS! Must have Office Administrative Reception Skills and Computer skills Must be energetic and enthusiastic about working with people and dogs! Must be...

  • Admin and Dog Care

    1 week ago

    North York, Canada Dog Sense Day Care & Grooming Full time

    Dog Day Care Administrator Reception Clerk Fulltime / Partime **Salary depends on experience MUST HAVE EXPERIENCE WITH DOGS! In Active Doggie Daycare Must have Office Administrative Reception Skills and Computer skills Must be energetic and enthusiastic about working with people and dogs! Must be responsible and reliable to work Supervising, daily...