Strategy & Communications Coordinator

Requisition ID: 167170 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. **Purpose of Job**: Contributes to the overall success of the department by ensuring Executive administrative tasks are executed in an expeditious and professional manner, and by supporting team strategic communications and reporting in line with the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures. **Responsibilities**: **Executive Support** - Provide high quality administrative support to SVP, Retail & Small Business Risk Canada and VP, Financial Management, requiring discretion, confidentiality, attention to detail, and knowledge of the organization. Responsibilities include: - Day-to-day management of schedules: arranging and scheduling meetings, ensuring meetings are prioritized appropriately, anticipating scheduling conflicts and providing solutions. - Monitor, review, and obtain executive approval for standard expenditures to ensure the activities of the departments are conducted within established budgets. Prepare and submit expense reports, in line with Expense Policies. - Coordinate and book travel for Executives as needed. Make travel arrangements (flights, hotels, and transportation) and coordinate schedules during travel. - Distribute team communications and announcements with approval. - Coordinate, book, and track acceptance of department meetings at the request of the Executives and/or the Senior Manager Strategy & Communications. - Complete all duties in a timely and professional manner, proactively communicating with Executives and stakeholders. **Strategy Coordination** - Coordinate activities for the successful execution of the Retail & Small Business Risk Canada strategy, including: - Support the preparation, consolidation, and distribution of routine key strategic reporting, including materials for the biweekly Leadership Team meetings, quarterly strategic goal dashboards, quarterly townhall materials etc. ensuring that resources are of a high quality and distributed in a timely manner. - Support in the preparation of any other ad hoc strategic reporting at the request of the Leadership team and/or the Senior Manager, Strategy & Communications. - Support effective resource management by maintaining accurate organizational charts for the Retail & Small Business Risk Canada department. **Communications Execution**: - Coordinate and support Retail & Small Business Risk Canada communications framework and related activities, including: - Maintain and update Communications Calendar with upcoming team, department, and Bank-wide events to ensure transparency and visibility. - Maintain distribution lists for Retail & Small Business Canada and Financial Management. *** **Position: Strategy & Communications Coordinator OR Executive and Department Coordinator** - Support monthly newsletter by requesting updates and preparing content in SharePoint. - Support successful delivery of team events by scheduling, soliciting information/topics in advance, consolidating and distributing materials, sourcing materials/supplies (as needed), and providing support during the event. **General** - Be an approachable presence in the department, assisting department members as needed, contributing to the overall success of the department. - Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions. - Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct. - Champions a high-performance environment and contributes to an inclusive work environment. **Job Requirements**: - Experience providing administrative support and working with Executives - Experience with department administration and coordination - Strong computer skills and knowledge of Microsoft Office programs (MS Word, PowerPoint, Excel, and Visio) and Microsoft Teams - Strong communication and interpersonal skills, works well in a team environment - Strong time management and organization skills, high level of attention to detail - High level of discretion required when dealing with confidential matters - Willing and excited to learn new processes and tools Location(s): Canada : Ontario : Toronto Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, includi