Student Information Systems Coordinator

District Overview

Driven by our goal of having students thrive in their personal achievements, Saanich Schools provides challenging and engaging educational programs within a safe and nurturing learning environment for the 8,000 students who live and learn here. Our school district is comprised of 18 schools with the singular focus of delivering high quality education so our students can realize their personal goals which include post-secondary and employment opportunities around Canada and the world. Our staff of over 1,300 caring professionals are here to make dreams turn into reality.

Current Shift: 8:30am
- 2:30pm Monday to Friday. Schedule may be flexible based on the needs of the school; there is a possibility for a 4-day work week.

(Includes 1-hour unpaid lunch)

11 months per year while regular classes are in session

Pay Rate: $27.06

POSITION

Student Information Systems Coordinator II

SUMMARY

Under limited direction of the School Administrator(s), manages student data on the school-based administrative network to meet School, District and Ministry requirements, provides support to school based personnel for use of the school administrative system and other related software.

DUTIES

Sets up and manages security of the school administrative data system ensuring data confidentiality and system integrity

Under direction of Administrator(s) creates complex timetables for staff and students

Coordinates and manages the electronic transfer of student grades from teachers

Liaises with Admin Team/Counselling Team to resolve student issues (e.g. timetable, graduation requirements)

Enters, manages, verifies and responds to queries about all school based student data (e.g. Ministry requirements, Graduation requirements, report cards, timetables, PR cards, attendance) for all reporting processes using the administrative computing systems

Provides recommendations for system development and implementing changes on student data system; coordinating changes with the district office and/or feeder schools(s)

Compiles, extracts, develops and generates data reports electronically between schools, the district and the ministry

Generates and customizes computer forms and reports using a wide range of software programs

Troubleshoots software problems

Prepares complex documents, reports and correspondence

Maintains regular back-ups and is responsible for archival database for the school

Provides record of incoming/outgoing students
- Performs other assigned duties that are within the area of knowledge and skills required by the job description.

QUALIFICATIONS

Grade 12

Four years’ related experience, at least two of which must be using a school-based administrative software system

Certificate in Office Administration

Experience or training in the use and support of school based student information systems

Minimum word processing speed of 50 W.P.M.

Working knowledge of Ministry requirements for 1701 Data Collection and District/School Reporting processes

Working knowledge of BC Graduation Requirements
- Or an equivalent combination of training and experience.

DESIRABLE SKILLS

Demonstrated ability to continually adapt to changing technical environments, organizational cultures and Ministry and District requirements

Demonstrated effective communication skills

Ability and aptitude to work with detail, precision and accuracy

Strong analytical and problem-solving skills

Ability to maintain the confidentiality of sensitive information as it relates to school operations and student information

Ability to organize, prioritize and meet workload deadlines

Ability to work independently or as part of a team

To Apply