Executive Real Estate Assistant

ABOUT YOU

**Responsibilities**:

- Assist with the brokerage's day-to-day office operations.
- Scheduling appointments and logistics for the Broker of Record.
- Coordinate errands for the Broker of Record.
- Assisting the Broker of Record with property management and tenant interactions.
- Assisting with real estate transactions.
- Upload listings onto the Toronto Real Estate Board’s MLS (Multiple Listing Service).
- Prepare Listing documents, presentations, Agreements of Purchase and Sale, Amendments, Waivers and all other documents as required for the Broker of Record.
- Prepare correspondence for the office including letters and reports.
- Ensure complete digital records are maintained for all listings, transactions, upkeep client databases organize records in an complete manner.
- Manage client interactions on behalf of the Broker of Record.
- Proofread and submit marketing materials, and marketing materials for approval.
- Create and Manage Social Media posts (Instagram, Facebook) using Canva.
- General office administration and tasks as required by the Broker of Record.
- Job Hours are Flexible, 5 days a week, Full-time.

**Skills**:

- Real Estate Executive Assistant or Real Estate Brokerage experience as Office Manager, Administrator, or Team Assistant (preferred).
- Executive Assistant Experience (preferred).
- Confident and professional business etiquette in person and over the phone.
- Respectful of confidential and sensitive information alongside working knowledge of Real Estate Sales.
- High level of Organization and Attention to Detail
- Displays Integrity, Enthusiasm, Dedication & Motivation as part of your key drivers.
- Literate in various Social media platforms and is “tech-savvy”.
- Exceptional communication abilities (written & verbal).
- Intermediate Microsoft Office Suite including Word, working knowledge of MS Excel, Word, PowerPoint, and Outlook along with DropBox.
- Intermediate Google Suite knowledge including docs, drive, meet.
- Knowledge of TRREB, EasyOffer, Webforms, MLS is preferred.
- Available for occasional overtime hours / weekends

ABOUT US

Engel & Völkers York Region. Giving You the Edge.

At Engel & Völkers York Region our passion is exceeding client expectations, so it's only natural we align ourselves with exceptional real estate professionals to serve clients across the globe. It's why we don't simply have agents, but rather, trusted advisors to guide clients through their home journey with precise knowledge, distinguished care... and a bit of fun.

Engel & Völkers is one of the world’s leading service companies specialized in the sale and leasehold of premium residential property and real estate. The continuous expansion of its unique network and the renowned reputation of its strong brand give the company access to an exclusive client base.

**We Provide You With Training**

**Requirements**:

- Preference will be given to those with previous experience in Real Estate sales or administration.
- Real Estate License is an asset.
- Experience in property management is an asset.
- Must have a valid G license and reliable vehicle. Driving is required for this position, as needed.
- Friendly and professional image and attitude.
- Excellent written and verbal communication skills.

Our Management team carefully assesses all applicants. While we thank all applicants for your interest, we will be reaching out to only those selected to move on to the second stage of the recruiting process.

**Salary**: $25.00-$30.00 per hour

**Benefits**:

- Company events
- Flexible schedule
- On-site parking
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Weekend availability

Supplemental pay types:

- Bonus pay

**Experience**:

- real estate: 1 year (preferred)

Work Location: One location