Awards and Publishing Assistant

7 days ago

Toronto, Canada HarperCollins Publishers Full time

Overview:
**Company**: HarperCollins Canada

**Job Title**: Awards and Publishing Assistant

**Department(s)**:Editorial

**Reports to**: Director, Subsidiary Rights, Audio and Operations

**Status**:18 month contract

**Location**:22 Adelaide Street West, Toronto (hybrid model)

**Job purpose**

The Awards and Publishing Assistant is responsible for administrative tasks across the editorial department, including but not limited to awards submission management, editorial and publishing operations assistance, and creation of internal and external materials, such as presentations and foreign rights guides. The Awards and Publishing Assistant balances and prioritizes tasks in a fast-paced publishing department.

**Responsibilities**:
**Awards**
- Manage all award submissions and deadlines for Canadian adult and children’s titles each year (over 200 awards)
- Process awards fee payments, collect required awards materials, and coordinate shipping and couriers
- Maintain and update FileMaker awards database
- Prepare weekly awards submissions presentations for editorial meeting and circulate monthly and annual awards summaries

**Editorial, Publishing, and Operations Duties**
- Provide administrative and editorial support to the department
- Prepare seasonal launch presentations and foreign rights guides
- Order contractual author and agent gratis copies prior to publication
- Assist with workflows of metadata and payment management systems
- Execute and circulate publishing reports
- Liaise between departments and with authors, agents and co-publishers in a professional and friendly manner

Qualifications:

- 1 year of experience in publishing
- Post-secondary education in a related field
- Publishing Program Certificate would be an asset
- Knowledge of Canadian publishing industry
- Strong attention to detail
- Familiarity with Adobe InDesign and Photoshop
- Ability to multi-task, determine priorities, and remain cool under pressure
- Strong written and oral communication skills

**About HarperCollins Canada and Harlequin**

**Harlequin**is a leading publisher of commercial fiction and narrative nonfiction. We publish more than 100 titles a month that reach audiences globally. Encompassing highly recognizable imprints that span a broad number of genres, we are home to many award-winning New York Times and USA TODAY bestselling authors. Harlequin is a division of **HarperCollins Publishers**, the second-largest consumer book publisher in the world. Through HarperCollins’s global publishing program, Harlequin titles are published in 17 countries and 16 languages.

Known worldwide for the quality of its list, **HarperCollins Canada**is the proud home of many bestselling and award-winning authors, including Esi Edugyan, Heather O’Neill, and Lawrence Hill. It is our vision to publish the best books of our generation and to work with authors over the length and breadth of their careers. Our authors are at the centre of everything we do. In addition to the Canadian publishing program, HarperCollins Canada is responsible for the sales, marketing, and publicity of HarperCollins titles from around the globe

HarperCollins Canada and Harlequin are **Equal Opportunity Employers** committed to equal employment opportunities. Employment decisions are based on job requirements and the skills,

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