Administrative Assistant

**Requisition ID**: 373929
**Position Number**: 736-7135010-A207-01
**Posting End Date**: January 20, 2025
**Employer**: Southern Health-Santé Sud
**Site**: Vita & District Health Centre, Vita & District Personal Care Home
**Union**: CUPE
**Department/Unit**: Vita Medical Clinic
**Work Location**: Vita & District Health Centre, Vita & District Personal Care Home
**City**: Vita
**Hiring Status**: Temporary
**FTE**: 1.0
**Employment arrangement**: In Person
**Daily hours worked**: 7.75
**Anticipated shift**: Days
**Annual base hours**: 2015
**Anticipated Start Date - End Date**: As mutually agreed upon - Indefinite
**Reason for Term**: Other Leave
**Salary**: $21.19 - $24.03
Find your rewarding career in a vibrant and diverse community within Southern Health-Santé Sud. Our organization is privileged to provide care for people at every point in their lives.
Partnering with our communities, we provide safe, accessible and sustainable people-centered health care. We are proud to work in collaboration with all our partners within and throughout our diverse region: seven First Nations Communities, Francophone, Métis, Mennonite and Hutterite communities as well as a growing number of immigrants from all over the world.
Be part of the Southern Health-Santé Sud team, who is rooted in what matters most. Join a region that offers a lifestyle like no other - a safe, peaceful, beautiful, fulfilling life for you and your family.
Position Overview
Reporting directly to the Director Health Services, the Administrative Assistant is responsible for the coordination and provision of administrative support to the Primary Care (PC) Program. This support includes working with confidential information, maintaining personnel files, finance functions, clerical functions, office and data management, document production, documentation, communications and other duties as assigned.
The incumbent exercises the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health-Santé Sud.
Experience
Minimum of two (2) years directly-related administrative experience in a health care setting.
Education (Degree/Diploma/Certificate)
Graduate of a recognized Administrative Assistant program or equivalent.
Certification/Licensure/Registration
Not Applicable
Qualifications and Skills
Knowledge in use of photocopier, facsimile, calculator.
Knowledge and proficient in Microsoft Office Applications and Outlook.
Knowledge of basic medical terminology.
Demonstrated keyboarding speed of 35-40 words per minute.
Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required.
Proficiency of both official languages is essential for target and designated bilingual positions.
Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums.
Good work and attendance record.
Requires a valid Class 5 driver's license, an all-purpose insured vehicle and liability insurance of at least $1,000,000.00.
Physical Requirements
Demonstrated ability to meet the physical and mental demands of the job.
No hazardous or significantly unpleasant conditions.
May work occasionally evenings and weekends as necessary.
Will be required to travel to other regional facilities as the position duties may require.
This term position may end earlier as outlined in your collective agreement.
Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process.
All Health Care Workers are required to be immunized as a condition of employment in accordance with Southern Health-Santé Sud policy.
Please be advised that job competitions for union represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file may be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.