Project Administrator

2 weeks ago

Surrey, Canada Mainland Group of Companies Full time

Mainland is hiring We are looking for a Project Administrator to join our team.

**Overview**

The** Project Administrator** will be responsible for supporting the daily activities of the Civil Project Management and Estimating team by providing administrative assistance and project documentation.

**Duties & Responsibilities**
- Assist Project Managers and Estimators, overseeing projects from beginning to project closure (project reviews, project audits, handover, final closure, etc.)
- Assist with the preparation of the front-end tender as directed
- Coordinate and prepare job packages including locates, permits, materials, BC One Calls, and job binders
- Manage project documentation throughout the job and distribution of paperwork to subtrades
- Preparing trade documentation management (LOI’s contracts, statutory declarations, WCB clearance and insurance)
- Assist with compiling record drawings and maintaining files for completed projects
- Assist in creating the project plan and executing the project by scheduling activities with Superintendent or site staff
- Assist in material control and ordering products for jobs
- Create purchase orders and invoices using Microsoft Dynamics
- Assists with the creation and submission of project billing
- Accountable for effective collaboration and communication with and between the team and stakeholders
- Assists with the creation and submission of project billing
- Perform other duties and responsibilities as required
- Work will be predominately in the site office.

**Qualifications, Experience & Skill Set**
- At least 2 years’ experience as project administrator or coordinator in the construction industry
- Municipal project experience with MMCD and Procore is an asset.
- Strong written and verbal communication skills (preparation and proofreading of documents)
- Excellent planning and organizational skills and attention to detail
- Ability to show discretion with confidential and/or personal material
- Ability to work well under pressure and meet deadlines
- Ability to multitask, understand and prioritize workload, handling various job responsibilities at once
- Ability to work independently as well as a member of a team
- Professional interaction with various position levels from front line to executive both internal and external to the organization
- Exhibit a polite and professional manner at all times
- Ability to travel to jobsites
- Proficiency in MS Office (Word, Outlook, Excel and MS Project)
- Strong skills in construction management software such as Procore and Heavy Bid/Job

At Mainland, we believe that our people are our greatest asset. We are dedicated to attracting, developing, recognizing and retaining talented employees, and offer a fun, respectful and supportive working environment. Our dedicated team is hardworking, personable, and passionate about safety and delivering quality results. We offer a competitive compensation package including group health benefits and RRSP matching.

Please, no unsolicited resumes or phone inquiries from agencies, thank you.

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