Project Accounting Administrator

17 hours ago

Surrey, Canada Mainland Group of Companies Full time

**Position Summary**:
We are seeking a detail-oriented and organized Project Accounting Administrator to support our project and finance teams by ensuring accurate and timely processing of project-related financial data. This role plays a key part in maintaining the integrity of project invoicing, processing invoices, and providing administrative support for project accounting activities.

**Key Responsibilities**:

- Prepare, review, and process project invoices in accordance with contract terms and client requirements, including statutory declarations.
- Monitor and track billing milestones and assist with revenue recognition processes, including preparing periodic aging reports.
- Arranging, collecting, depositing invoice payments and communicating weekly AR.
- Support month-end and year-end close processes, including but not limited to:

- Prepare and post GST returns to be filed and paid by the controller.
- Prepare and post bank reconciliation.
- Inter-company reconciliations, due to/from invoices, equipment, labour, G&A, and rental invoices, capital lease obligations, lease amortizations.
- Posting monthly trucking invoices.
- Collecting, depositing, tracking, and communicating weekly accounts receivables.
- Maintain and update customer records, including contact information and payment terms.
- Support audits and provide required documentation for project-related inquiries.
- Perform general administrative duties such as data entry, document control, and filing.
- Prepare ad-hoc reports as required.

**Qualifications**:

- **Education**:
Associate or bachelor’s degree in accounting, Finance, Business Administration, or a related field preferred.
- **Experience**:
2+ years of experience in accounting or administrative support, preferably in a project-based or construction/engineering environment.
- **Skills**:

- Strong understanding of accounting principles and financial documentation.
- Proficiency in Microsoft Excel and Dynamics 365 Business Central.
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.
- Effective communication and interpersonal skills.
- Ability to handle multiple tasks and meet deadlines in a fast-paced** environment.**

**Working Conditions**:

- In-office position with standard working hours.
- May require occasional extended hours during peak periods.

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