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Assessments Coordinator, Registration
3 weeks ago
Part-time, temporary (0.8 FTE or four days per week until February 2026)
Position summary
Reporting to the manager, compliance and assessments, registration, the assessments coordinator is responsible for coordinating registration assessments, along with supporting registration related projects, to ensure that registrants of the College of Physicians and Surgeons of BC (CPSBC) and contractors are compliant with the legislation, Bylaws, policies and standards that govern CPSBC.
Duties and responsibilities
**Duties include but are not limited to the following**:
- lead and coordinate registration and accreditation assessments:
- recruit, train and maintain list of assessors (by specialty)
- research, develop/revise assessment templates and assessment materials in collaboration with the assessor(s)
- coordinate assessments - send scheduling letters, review pre-visit questionnaire, support assessment process, review assessment report, prepare material for the manager and/or Registration Committee, follow up as required with registrant
- maintain annual registration assessments statistics, goals and work plan
- maintain tracking and reporting for assessments (contracts, assessors, finance, assessments, etc.)
- respond to general inquiries about the assessment and accreditation processes
- monitor registrants with listed requirements to ensure they are met within given timeframes
- ensure assessments are completed in a timely fashion
- provide general support regarding registration and licensure and correspond with registrants and internal/external business partners to obtain specific details and to advise them of CPSBC Bylaws and policies
- draft summaries for Registration Committee meetings
- draft routine correspondence and respond to general inquires
- work with the communications and public affairs department to advise on the development of internal and external communication tools such as newsletters, and website content
- lead, develop, and/or assist with special projects related to the registration department as required
- conduct regular registration file review audits
- review and respond to annual licence renewal responses
- other duties as required
Decision-making
The assessments coordinator leads registration assessments and makes high-level informed and sound decisions about department procedures, including following CPSBC Bylaws and policies. The assessments coordinator is expected to confer with the manager when making substantive and higher-risk decisions regarding applicants and registrants.
Accountability
The assessments coordinator works in a fast-paced environment with frequent interruptions and must be able to set work priorities to ensure that deadlines are met. The assessments coordinator must have a keen attention to detail and strong written and oral communication skills as this person communicates with all levels of staff within the organization and externally with relevant third parties.
Consequence of error/judgment
The assessments coordinator must maintain a calm demeanor during busy or stressful times. The assessments coordinator will make informed decisions regarding the release of information as they will have access to confidential information. The assessments coordinator will deal with sensitive issues and high-risk decision-making, and errors can raise CPSBC’s reputational risk.
Skills and qualifications
**Required skills and qualifications include**:
- minimum two years of relevant experience or equivalent combination of education and experience
- bachelor degree or equivalent
- knowledge of CPSBC policies and procedures, practice assessments, and accreditation is an asset
- strong attention to detail skills with the ability to identify, seek out, and offer solutions to complex issues
- exceptional ability to organize and set work priorities
- ability to work independently and as a team player in a fast-paced environment
- familiarity with medical language preferred
- excellent oral and written communication skills
- proven ability to perform multiple tasks, balance continuous demands and priorities, and meet deadlines
- strong interpersonal skills
- ability to maintain a calm demeanor during busy or stressful times
- ability to exercise good judgment in recognizing scope of authority and protecting confidential information a must
- initiative and strong problem-solving skills
The compensation range for this position is $47,413 to 59,266 per year, based on four days per week.
The College of Physicians and Surgeons of British Columbia has been recognized as one of BC's top employers since 2011 and one of Canada's top 100 employers since 2014. Our goal is to attract, develop and retain highly talented employees. We offer an excellent working environment including a hybrid work-from-home/in-office model, opportunities for personal and professional growth, and a comprehensive benefits package.
We thank all applicants for their interest; however, only those selected for interv
