Project Administrator

Are you looking for a new opportunity in a fast-moving global company with a family feel? A job where you could have an impact?

We are looking for a Project Administrator to support service delivery and business operations in Canada.

The Project Administrator is responsible for the efficient use of company systems, coordinating these between stakeholders in RHEA’s matrix organization (service delivery teams and corporate business services).

This position will fulfil an essential pivotal role in the RHEA’s organization and its overall business operations, liaising between service delivery teams and corporate business services functions (HR, Finance, Digital Enterprise, Legal & Contract Administration, Recruitment, and Corporate Security).

**About the team and location**:
The Project Administrator reports to the Vice-President: Operations, whilst working closely with RHEA Canada’s business unit leads and corporate business services teams in Canada and at RHEA Headquarters in Wavre, Belgium.

**Tasks and Activities**:
The scope of work will include:

- Administering day-to-day operations operational support systems, tools and procedures at the interface between service delivery teams and corporate business services.
- Liaising between service delivery leads and corporate business services teams to apply, coordinate and standardize operational systems and procedures.
- Coordinating activities and administer processes between service delivery teams and Finance, Legal/Contracts, Human Resources, etc.
- Supporting business planning and implementation processes as needed, e.g. contract reviews, business reviews, business plan and budget processes.
- Contributing to the continuous improvement of operational tools, templates, systems, and procedures in support of Canada operations.

**Skills and Experience**:
The following skills and experience are mandatory:

- Post-Secondary education (preferably in a related field such as Business, Human Resources, Finance, Accounting, Administration, or Engineering).
- Related experience in any of the following areas:

- Business operations
- Project management
- Process design/process improvement.
- Experience working with the Government of Canada procurement cycle, ideally in a consulting environment.
- Attention to detail - the role requires significant attention to detail in tracking and monitoring schedules, budgets, costing, etc. as well as attention to legal/contractual compliance.
- Ability to process multiple inputs, to identify and isolate the most relevant information, and to distil information to the target audience (managers and decision makers).
- Comfortable with ambiguity and unknowns, with an ability to define and propose a way forward with incomplete information.
- Must be a self-starter, with a strong ability for self-organization, self-initiative, and for defining and evaluating work priorities in a dynamic environment.
- Organizational and planning skills, and capacity to deliver against commitments and to hold deadlines
- A security clearance (or the ability to obtain a security clearance) up to SECRET is required.
- Fluent in English, both written and spoken.

The following skills and experience would be highly desirable:

- Experience working in the security consulting industry.
- Knowledge of project management, information management, and human resources practices.
- Fluent in French, both written and spoken.

**Why should you apply?**:

- You will have the opportunity to work within a major institution.
- **We encourage everyone to think outside the box and to push the boundaries of traditional knowledge.** This role is an opportunity to join a forward-thinking company and allows for a deeper understanding of the industry.
- Benefits include: competitive remuneration packages; unique career opportunities, including working in other countries; personalized training and development programmes; flexible relocation support.