Business Advisor, Capital Works

**Job Description**:
**JOB TITLE**:Business Advisor, Capital Works

**DEPARTMENT**:Public Works & Engineering

**POSTING NUMBER**:106588

**NUMBER OF POSITIONS**:1

**JOB STATUS & DURATION**:Temporary 6-months

**HOURS OF WORK**:35 hour workweek

**LOCATION**:Hybrid Model*- when working onsite, you will report to the location of Williams Parkway Operations Centre

**SALARY GRADE**:6

**HIRING SALARY RANGE**:$97,593.00 - $109,792.00 per annum

**MAXIMUM OF SALARY RANGE**:$121,991.00 per annum

**JOB TYPE**:Management and Administration

**POSTING DATE**:February 13, 2025

**CLOSING DATE**:February 27, 2025

**AREA OF RESPONSIBILITY**:
Reporting to the Director, Capital Works, the Business Advisor, Capital Works is responsible for managing the Capital Works financial capital budget while consulting with staff and clients on status, updates or changes and polices the decision processes to effectively manage cash flow, commitments, and allocations. The Business Advisor, Capital Planning and Financial Management role will advise, evaluate, and analyze project and section budgets, capital planning, and reports for returns or top ups, with analytical and financial solutions. Being the key representative in developing, implementing, and managing the capital budget delivery and multi-year forecast the Business advisor will need to work closely with the Director, all Divisional Managers, Finance, Purchasing, Asset Management, clients and stakeholders.

The Business Advisor is also responsible for ensuring the Division’s optimal performance including: Operational improvements and adherence to documentation and record keeping, ensure confidentiality is maintained based on the requirement to access, review, and distribute sensitive sectional or divisional and organizational communication, materials and records, managing and updating SOP’s, implementing and providing training for new software and/or initiatives, and provide administrative expertise to meet organizational effectiveness and corporate service standards.
- **
FINANCIAL AND BUDGET SUPPORT**
- Prepares and maintains the Divisional capital budget for new projects and capital asset state of good repair.
- Liaise and assist the Business Services Division on a regular basis for Corporate reporting, operating budget recoveries, and year end forecasting and reconciliation.
- Monitors financial accounts, advises on status and takes appropriate action to address identified anomalies.
- Reviews Divisional activities against plan and budget and report on discrepancies, gaps and changes. Supports development of mitigation strategies.
- Prepares Reports for internal communication of financial and project status for internal stakeholders, for both formal and informal reporting.
- Establish and recommend budget requirements and/or adjustments based on capital project activities and planning to ensure effective resourcing and budget management at all times.
- Contribute and liaise with other department/division heads and senior project leaders on the financial planning for DRP special projects related to the delivery and implementation.
- Provide guidance in management and controls of implementation processes to facilitate the successful and timely delivery of projects.
- ** CUSTOMER SERVICE**
- Champion collaboration with key external partners and stakeholder groups.
- Provide strategic guidance to project leads and teams regarding budget, Divisional and Corporate goals and objectives in a professional and timely manner.
- In unison with the Director’s office and administration, provide support and guidance for new divisional initiatives, training, processes and programs.
- ** OPERATIONAL AND ADMINISTRATIVE**
- Assists in the monitoring, development and adherence of SOP’s for the division, and related sections.
- Facilitates assignment of Divisional work orders using HEAT Ticket System.
- SharePoint access for all staff (i.e. on-boarding/off-boarding).
- Facilitates process to set up projects for approved Capital and emergency state of good repair.
- Leads and/or assists administrative staff in the delivery of programs, training, protocols, and special projects.
- Support, advise and provide recommendations on confidential matters which may have the ability to impact labour relations, i.e. staffing, on-boarding, attendance monitoring, coordinating HR initiatives, training and/or policy writing.
- Works well within diverse groups to achieve common goals and objectives that meet operational effectiveness and corporate service standards.
- Participate as a member of a cross-functional team.
- ** DIVISIONAL COORDINATION**
- Support overall project delivery strategy including creation and execution of SOP’s, budget and PO management, reporting and data maintenance for the division.
- Provide financial and contract support to ensure corporate effectiveness is achieved.
- Research best practices and processes to ensure staff achieve key milestones and targets.
- Anticipate and id