Project Coordinator

Valour Mechanical is currently seeking an experienced Project Coordinator to join our team

Who We Are

Valour Mechanical is a group of professionals, dedicated to their craft of Plumbing and Mechanical work. With our team being multi-faceted for different projects, there is no project that we cannot take on that is out of our scope. We are a growing company and a team of professionals looking for someone to join this exciting team.

Position Overview
- Highly organized self-starter who is able to work independently and takes initiatives for smoother operation of jobs
- Patience in working with a diverse clientele
- Personable with ability to effectively communicate both in verbal and written form
- Confident in the decision making process
- Approachable and sensitive to diverse situations
- Ability to handle stressful situations and work well under pressure and tight timelines
- Efficiently multi-task job planning, execute decisions and problem solve complex tasks
- Effectively work with customers, adjusters, sub-contractors and employees at all levels of the organization
- Ability to prioritize and meet all assigned time lines

**Responsibilities**:

- Coordinate and manage different kinds of projects and jobs from initiation to completion by using excel, word, outlook, and other company software. Keep track of the job progress and let management know of any uncertainty within each project
- Schedule appointments for subs-trades, shop staff and Project Managers to ensure work is completed in accordance with the scope of work
- Ensure all parties involved in the projects are aware of any changes and updates to scope of work and change in schedules by effectively collaborating with each party
- Start job numbers, receive and upload timesheets, hazard assessments, and other required documentation on a regular basis
- Acquiring estimates from sub-trades and suppliers and issue purchase orders as required, as well as, keeping track of purchase orders and matching incoming invoices towards issued purchase orders
- Report to management with monthly/quarterly sales and cost report by keeping track of labor, material and subtrade invoices
- Collaborate with the accounting department daily to work on cost sheets, Valour payables and receivables matters, invoicing and payment processing. Occasionally assist safety department with job safety documentation and SECOR certification
- Organize, file, scan and upload job documentation such as drawings, schedules, quotes, timesheets, invoices, etc. related to each job
- Send out invoices, progress sheets, WCB, insurance and statutory declarations to customers as required
- Other duties such as entering expenses, ordering shop supplies, creating job labels, covering reception, etc.

**Qualifications**:

- 3 - 5 years work experience in an intermediate to senior administrative support capacity is an asset
- Business Administration Diploma, Project Management Certification, or related certificate is an asset
- Exceptional skills in Microsoft office programs including Word, Outlook and Excel. Certification in Advanced Excel will be considered an asset
- Extensive data entry experience with a high degree of accuracy
- A solid understanding of the accounting billing cycle
- Clear understanding of construction terminology will be considered an asset
- Previous work in the insurance industry, construction, restoration or mechanical industry is a definite asset
- Valid Driver’s License and a reliable mode of transportation.
- Flexible to work overtime (including evenings and weekends) as required

Why Valour Mechanical?

Along with a competitive wage, you will also enjoy:

- Excellent Health and dental benefit plans
- Group Life Insurance and Long-Term Disability
- Career development and education reimbursement
- Casual dress code
- On-site parking
- Employee referral programs
- Career advancement opportunities
- Positive and safe work environment
- And more

Valour Mechanical is an Equal Opportunity Employer

We celebrate diversity and are proud to be an equal opportunity employer. We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

**Job Types**: Full-time, Permanent

Pay: From $24.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay

**Experience**:

- Project Coordinator: 2 years (preferred)

Work Location: In person