Project Coordinator

1 week ago

Nanaimo, Canada Westmark Construction ltd. Full time

Westmark Construction is an award-winning General Contractor, Custom Home Builder and Multi Family Builder, serving Vancouver Island regions over 30 years. We take pride in helping our clients achieve their goals. Our work makes our communities livable, inclusive and beautiful places where life happens, whether it’s a partnership with a local not-for-profit organization or an energy efficient multi-family complex.

Working in close proximity with the Project Manager, the Project Coordinator maintains comprehensive project documentation, plans and reports, and works to ensure standards/requirements are met through quality assurance protocols. The Project Coordinator reports to Senior Project Manager.

**Responsibilities**
- Assist in the collection/distribution of project start up documentation.
- Attend, participate, and record minutes of client/consultant meetings and/or project related meetings on site.
- Assist Project Manager in the carrying out of project related duties.
- Assist other Project Coordinators in the carrying out of project related duties.
- Assist Estimating Team in preparing a bid for tender
- Assemble and distribute project files for use by Project Management and Field Supervision Teams
- Assist Project Superintendent in the assembly of site documentation
- Prepare subcontracts and major supplier purchase orders for review by Project Manager
- Assist Project Manager in pricing of contract changes
- Collect, record and forward project shop drawings to stakeholders
- Attend subcontractor meetings
- Coordinate & assemble Operations and Maintenance data for project maintenance manuals
- Assist in acquiring and distribute project substantial and final certifications
- Attend project close‐out meeting(s)
- Provide coverage for Administrative Assistant at reception desk as required; (i.e. during lunchbreaks/vacation periods/sick days, etc.)

**Competencies and Requirements**
- Proven work experience as a Project Coordinator or similar role
- Experience in project management from conception to delivery
- Ability to prepare and interpret flowcharts, schedules and step-by-step action plans
- Solid organizational skills, including multitasking and time-management
- Strong client-facing and teamwork skills
- Familiarity with risk management and quality assurance control
- Strong working knowledge of Microsoft Project and/or other construction scheduling software
- Project Coordinators may also be required to administer by themselves lesser capital cost projects at which time their duties may be expanded similar to those of a Project Manager.

**Compensation**
- Salary commensurate with experience, knowledge and education
- Extended health benefits with Life insurance including long-term disability

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- Flexible schedule
- Life insurance

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

Application question(s):

- Do you have reliable transportation to and from worksites?

**Experience**:

- project coordination: 1 year (preferred)

Work Location: One location

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