Personal Executive Assistant to Vp

4 days ago

Guelph, Canada RME Inc. Full time

**Company Overview**

RME Inc. is Canada’s largest carbide cutting tool manufacturer, dedicated to providing high-quality custom tooling and reconditioning services. With a state-of-the-art facility and a commitment to excellence, we ensure quick turnarounds and superior customer service.

**About the Role**

In this role, you will play a crucial part in supporting our operations and enhancing productivity through effective administrative assistance. Your contributions will directly impact RME's mission of delivering exceptional service and quality.

**Key Responsibilities**
- **Excel & Data Management**:

- Build and maintain advanced spreadsheets with formulas, pivot tables, charts, and data analysis.
- Create reports, pricing models, and tools to support business decision-making.
- **Digital Tools & Marketing Support**:

- Use modern software and AI tools to streamline workflows.
- **Communication & Representation**:

- Communicate directly with customers, suppliers, and stakeholders on behalf of the VP providing exceptional customer service.
- Source vendors/service providers, request quotes, and **schedule appointments**:

- **Cross-Functional Coverage**:

- Train across administrative, marketing, and operational roles to provide backup coverage during vacations or absences.
- Support general business operations as needed to ensure smooth workflow.
- **Executive & Personal Support**:

- Manage the VP’s calendar, appointments, and meetings.
- Assist with bookkeeping tasks as needed.
- Maintain organized filing systems for documents.
- Handle data entry with accuracy and attention to detail.
- Coordinate meetings and prepare necessary materials.
- Assist in coordinating and executing staff events
- Assist in various administrative tasks to enhance operational efficiency.
- Assist with occasional personal tasks & errands.

**Required Skills & Qualifications**
- **Advanced Microsoft Excel expertise** — must be highly confident with formulas, pivot tables, reporting, and complex spreadsheet creation.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong organizational skills with attention to detail
- Strong computer literacy with **modern tools and platforms** (AI assistants, online research, web & marketing design tools).
- Experience coordinating with vendors, suppliers, and contractors — including **sourcing and appointment scheduling**.
- Excellent communication skills, both written and verbal.
- Strong typing skills with accuracy in data entry
- Highly organized, adaptable, and able to manage multiple priorities.
- Professionalism, discretion, and ability to represent leadership effectively.

**Preferred Skills**
- Experience with website platforms (Weebly, Wix, Mailchimp).
- Familiarity with Canva, Adobe, or similar tools for marketing support.
- Background in small business, customer service, or operations.

**Job Types**: Full-time, Part-time, Permanent

Pay: $22.00-$26.00 per hour

Expected hours: 25 - 40 per week

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (required)

Work Location: In person

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