Executive Assistant

3 days ago

Guelph, Canada Restore Canada Full time

**Main purpose of job**:
Manage all incoming communication and directing to the appropriate department, ensure documentation for files and invoicing is complete and accurate, and assist with other tasks as needed.

**Location**:
Office location TBD in Guelph, ON

**Salary**:
$41,600.00

**Main tasks of job**:

- Answer main phone line and direct calls
- Invoicing
- CRM Data Entry
- QuickBooks Data Entry
- Physical File management
- Receipt of payments
- Create and edit process documents
- Create and maintain of sales lists in coordination with sales department
- Ability to maintain confidentiality
- Calendar coordination
- Appointment booking

**Qualifications**

Must Have:

- Excellent Receptionist Skills
- Proficiency with Microsoft Suite
- Proficiency with standard office equipment
- Excellent written and verbal communication skills
- Excellent customer service skills
- Organizational Skills
- Multi line VOIP system (Ring Central)
- Accuracy in Data Entry
- Ability to handle multiple projects/deadlines
- Willingness to learn

Nice to have:

- Executive Assistant experience
- Experience or familiarity with CRM and QuickBooks
- Client relationship management

**Licences, registrations and qualifications**:

- G driver’s license and clean driver’s abstract required.
- Criminal Records check.

This job description serves to illustrate the scope and responsibilities of the role and is not intended to be an exhaustive list of duties. You will be expected to perform other job-related tasks requested by management and as necessitated by the development of this role and the development of the business.

Pay: $41,600.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Guelph, ON (N1H): reliably commute or plan to relocate before starting work (required)

**Experience**:

- Receptionist: 2 years (preferred)
- Executive Support: 2 years (preferred)

**Language**:

- Fluent English (required)

Work Location: In person

  • Executive Assistant

    5 days ago

    Guelph, Canada Innosphere SDG Ltd Full time

    We are currently working with a client whose mission is to improve the way property appraisals are done. They are Canada’s only property appraisal marketplace with a SaaS platform to optimize the whole process. This role is in person at their office in the downtown Guelph area. **Role Overview**: Our client is seeking an Executive Assistant who will be...

  • Executive Assistant

    2 weeks ago

    Guelph, Canada St. Joseph's Health Centre Guelph Full time

    **Executive Assistant** **Full-Time, Non-Union** **R/23-163** **The Organization**: St. Joseph’s Health Centre Guelph (SJHCG) is a faith-based organization that is part of St. Joseph’s Health System. We live by our CARE values: Compassion, Accountability, Respect, and Excellence, and embed person - and family-centred care throughout our 240 long-term...

  • Executive Assistant to CEO

    5 days ago

    Guelph, Canada Danby Appliances Full time

    Danby is looking for a competent and experienced Executive Assistant (EA) to support our very busy CEO, Jim Estill. Reporting to the CEO, the EA is responsible for all duties relating to planning and organizing the CEO’s corporate, philanthropic, board and project schedules, and providing all administrative assistance to support the CEO. Various...

  • Executive Assistant to CEO

    5 days ago

    Guelph, Canada Danby Appliances Full time

    Danby is looking for a competent and experienced Executive Assistant (EA) to support our very busy CEO, Jim Estill. Reporting to the CEO, the EA is responsible for all duties relating to planning and organizing the CEO’s corporate, philanthropic, board and project schedules, and providing all administrative assistance to support the CEO. Various...

  • Executive Assistant and Office Manager

    1 week ago

    Guelph, Canada Chicken Farmers of Ontario Full time

    **Looking to move your career in the right direction? Let us invest in you!** Chicken Farmers of Ontario's (CFO) team members are critical to CFO’s success in providing high quality, high-impact solutions to Ontario’s chicken farmers, industry value chain stakeholders, and Ontario consumers. The Ontario chicken industry is one of the most successful...

  • Executive Assistant

    7 days ago

    Guelph, Canada Ontario One Call Full time

    Build your future at Ontario One Call! **Company Overview**: Ontario One Call acts as the communications link between buried infrastructure owners (our members) and individuals who are planning to dig in the province of Ontario. In 2012, the Ontario Underground Infrastructure Notification System Act was passed, which stipulates that by law, anyone in the...

  • Executive Assistant

    1 week ago

    Guelph, Canada Super8 Guelph Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 2 years to less than 3 years **Tasks**: - Establish and co-ordinate administrative policies and procedures - Analyze incoming and outgoing memoranda, submissions and reports - Prepare and co-ordinate the production and submission of...

  • Executive Assistant

    1 week ago

    Guelph, Canada A Friendlier Company Inc. Full time

    Work Term: Permanent - Work Language: English - Hours: 40 hours per week - Education: College/CEGEP - Experience: 5 years or more - or equivalent experience **Work setting**: - Manufacture - High-tech company - General office - Industrial facility or establishment - Startup company **Tasks**: - Establish and co-ordinate administrative policies and...

  • Strategic Executive Assistant to the Education Superintendent

    4 weeks ago

    Guelph, Canada Upper Grand District School Board Full time

    A local school board in Guelph is seeking a full-time Executive Assistant to the Superintendent of Education. Duties include responding to inquiries, meeting coordination, and budget management. Ideal candidates will possess excellent word-processing skills, organizational abilities, and a minimum of 5 years of school office experience. This is a temporary...

  • Strategic Executive Assistant to the Education Superintendent

    4 weeks ago

    Guelph, Canada Upper Grand District School Board Full time

    A local school board in Guelph is seeking a full-time Executive Assistant to the Superintendent of Education. Duties include responding to inquiries, meeting coordination, and budget management. Ideal candidates will possess excellent word-processing skills, organizational abilities, and a minimum of 5 years of school office experience. This is a temporary...