Real Estate Assistant

Do you love learning and improving your skills and mindset? Do you love dreaming big and accomplishing big goals? Are you looking for a career instead of a job? Are you excited and willing to go above and beyond to help an organization grow to the next level? If you answered yes to these questions, please allow me to introduce myself

I’m Nicole McKenzie and I have been selling real estate full time in London for 17+ years. I am referral based and committed to delivering an exceptional buying/selling experience for all my clients. My business is rapidly and continually growing and I would love YOU to join my fun and dynamic team

**Who are YOU?**

You are an experienced administrator committed to doing tasks with a high degree of quality, precise accuracy, and attention to details. You are a systems LOVER and you not only have a proven track record of creating and managing multiple systems in an office atmosphere, but you find joy in it You are a natural organizer and your closets are color coordinated. You are immensely focused and able to prioritize and complete tasks adjusting deadlines as priorities shift. You enjoy to-do lists, but you are not restricted by them. You value working independently and you are comfortable making decisions and problem solving with mínimal involvement from others. You are a positive person and a great communicator. You insist on using correct grammar and spelling even when texting your mom You have excellent computer skills and you are a fast learner with a quick mind. You know how to work smart in a fast-paced environment. You welcome constructive criticism as a tool for growth. You are excited reading this job description

**What will you do?**

Your main objective is to coordinate and manage administrative and marketing functions within the team to ensure the business is running efficiently. Additional interaction will exist between business professionals including lawyers, lenders, other Realtors, office staff, marketing outlets, photographers, home stagers, and of course our client family.
- Review, improve, and design new systems for sellers, buyers, database management, lead generation, and back office support
- Establish and implement checklists and procedures to improve the overall efficiency of the team
- Create and maintain an operations manual that documents all systems and standards
- Process deal paperwork, book appointments, data entry, tracking numbers and goals, and oversee contracts and systems through closing
- Review and audit contracts and related documents for compliance and accuracy
- Brokerloading (preparing) listings for MLS
- Prepare listing and buyer packages
- Prepare market and listing feedback reports
- Maintain the calendar, deadlines, and work flow of team
- Prepare expense reports
- Manage CRM system
- Design property feature sheets, monthly newsletters, and other marketing materials
- Consistently suggest improvements and update current marketing and web materials including websites & blogs
- Organize and plan events
- Social Media Management

**Experience/Qualifications**
- **This is not an entry level position.**_

Excellent oral and written communication skills required

Strong computer skills and ability to easily learn new programs and systems

Advanced Microsoft Suite and Google Workspace experience required

Canva, WordPress, Quickbooks experience an asset

Experience working with real estate purchase agreements and related documents is an asset

**Other Benefits**

Flexible work location

Paid Vacation and Flex time

Education Opportunities

Company Events

Pay: $50,000.00 per year

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Work Location: Hybrid remote in London, ON N6J 1Y5

Application deadline: 2024-12-06