Regional Administration

4 days ago

Calgary, Canada Cove Communities Full time

**Job Summary;**

**Cove Communities is looking for a well-organized Administrative Assistant to support our Regional Vice President with daily operations and communication.**

**The Regional Admin position is a multifaceted, fast-paced position that involves multitasking in a professional business environment.**
- Reports to:_ Regional Vice President

**Primary Duties & Responsibilities**
- Provides administrative support to Canadian communities including Calgary Village, High River & Okotoks
- Organize meetings, including scheduling, sending reminders, and organizing catering when necessary
- Perform accounting duties such as providing AP/AR support including regular auditing of Avid and Manage America (property management system)
- Cheque runs, printing, signing over 10k, mail to vendors
- Assist in Avid, including coding, approving utilities and ensure charge backs are processed correctly
- Reviews ledger for accuracy, adjusting where needed
- Supports with managing Visa payments and the resident portal payments from residents
- Assist with vendors on follow up with payments and invoices
- Ensure Community Managers are on top of AR and delinquent accounts
- Manage all files sent to the collections
- Assist with legal files when required
- Oversee the new leases, rules/regs with legal
- Assist with the operation of the communities with added ongoing support (daily) and resource for the Canadian team
- Assist with CAPEX
- Assist with annual budgets
- Assist with renewals and approvals
- Assist with taxes and City of Calgary and all Utility accounts
- Assist with bi-weekly payroll and timecard management.

**Required Skills/Abilities**:

- 3-5 years of prior administrative experience required.
- Prior experience in real estate preferred, specifically experience working with manufactured home communities or property management.
- Strong professional interpersonal, written, and verbal communication skills.
- Strong organizational skills.

**Living Our Core Values**

Our Core Values are a way of life, not just empty promises. We’re searching for Team Members who:

- Love what they do to make our guests’ dreams come true and shows it through delivering service excellence authentically.
- Continually raise the bar by investing in their own personal development and looking for innovative ways to exceed our guests’ expectations.
- Make every moment count, so our Team Members look forward to coming to work every day and our guests look forward to creating new memories on their return visits.
- Consistently do the right thing for our Team Members and guests by keeping promises and delivering on commitments, building trust along the way.
- Demonstrate kindness by following the ‘Golden Rule’, ensuring that Team Members and guests have a voice and feel valued.
- **About Cove Communities**_

Cove Communities offers competitive wages and benefits package. Cove Communities is well capitalized, progressive real estate company that acquires manufactured housing communities and RV resorts in Canada and the US. The founders of the company have a track record of building and managing dynamic, fast-growing companies with exciting upward mobility and remuneration for those Team Members that propel results.

Pay: From $60,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- Evening shift
- Every Weekend
- Monday to Friday
- Morning shift
- Weekends as needed

Work Location: In person

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