Procurement Administrator

2 weeks ago

Mississauga, Canada SNC-Lavalin Full time

Duties & Responsibilities

General duties and responsibilities include but are not limited to:

- Custodian of Proposal Submission vault and master log. Distributes all competitive proposal submissions to Buyers and records in TRAK.
- Matching and coding of all supplier invoices through CMMS, Oracle and Kofax, submitting for Approval by Project management.
- Matching and coding of all Logistics invoices, (high monthly volume)
- Works closely with GFSSC to resolve all supplier related invoice issues, including PO, non-PO and Logistics
- Distributes documentation; Technical documentation, Purchase Order’s/Change Order’s, Weekly Project Status reports.
- Supplier Documentation; registers supplier document deliverables associated to a Purchase Order in TRAK.
- Provides support to Purchasing staff concerning, Design Change Instructions, Change Order’s, filing and distribution of procurement records.
- Creates RFQ and Purchases orders for commitment to suppliers for small dollar best commercial goods.
- Expedites small dollar/catalogue purchases, ensuring the deliverable or service is complete and purchase order is closed.
- Assists the buyers in preparing complex RFP and PO packages, prepares supporting documentation, completes data entry activity into Oracle and CMMS, and prepares Correspondence procedures.
- Coordinates all purchase requisitions received in Procurement department; reviews the PR to determine what type of purchase and the complexity, whether it is acceptable for processing in accordance with procedure requirements, assign the PR to buyer based on the Business unit and PR targets set by KPI.
- Coordinates the Automated Purchase order/ online punchout system; requires purchasing activity, resolution with suppliers, expediting back ordered items and resolving invoice issues.
- Executes and distributes weekly reports for Procurement Management.
- Prepares QA Releases from CMMS PO’s for Quality Assurance representatives.
- Custodian NDA inbox and master log.
- Supports purchasing and QA with data entry to SQD
- Oversees Buyer workload to ensure distribution of dedicated and overflow resources
- Update Purchasing, QA and Logistics forms and templates.
- Other Purchasing support activities as required by Procurement Management.
- Filing key control purchasing documents and safeguarding sensitive procurement information

Knowledge, Skills & Abilities
- Exhibits high integrity and trustworthiness.
- Excellent verbal and written communication skills.
- Curious, probing, inquisitive and eager to learn.
- Good team player with the ability to build relationships and to work collaboratively with others.
- Excellent organizational and time management skills and the ability to multi-task.
- Experience with ERP or MRP systems an asset.

Required Education / Qualifications / Licenses / Certifications
- High school diploma, post-secondary degree preferred.

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