Special Events Planner

Durée de l'emploi: Permanent
- Langue de travail: Anglais
- Heures de travail: 35 to 40 hours per week
- Education:

- Expérience:

- **Education**:

- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- ** Work setting**:

- Associations and non profit organizations
- Arts and culture
- Festival
- Event producer
- ** Tasks**:

- Administer revenues and expenditures
- Assist in preparing financial reports
- Develop risk management plans
- Promote conference and meeting services or special events
- Develop and monitor emergency security plans
- Inspect and select sites
- Develop marketing and communication plans
- Develop media strategies and public relations activities
- Recruit, hire and supervise staff and/or volunteers
- Prepare, present and manage budgets
- Develop sponsorship, partnership or fundraising programs
- Solicit event donors
- Review bids and negotiate costs
- Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
- Arrange for production or purchase of promotional products
- Arrange for shipping, receiving and storage
- Assist in budget preparation
- Assist in site selection and attend to related details
- Co-ordinate and monitor conference and meeting activities and attend to related details
- Co-ordinate media services
- Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Confirm and co-ordinate speakers
- Implement registration systems
- Implement social programs, food and beverage, transportation, and other services
- Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
- Plan and arrange for accommodation and transportation services
- Plan and arrange for trade shows and exhibits
- Plan schedules, goals and objectives
- Develop registration systems and information materials
- Plan for required documentation and for pre
- and post-distribution of documentation (itineraries, evaluations etc.)
- Research and design special events programs
- Plan for VIP arrangements
- Plan for translation and interpretation services
- Book facilities for office personnel
- Plan for traffic and crowd control and security
- Plan for social events and guest programs
- Develop policies and procedures and attend to other management responsibilities
- Prepare final financial and other reports
- Manage Event Logistics
- Plan and oversee Webinars
- Identify human resources requirements
- Develop and implement business plans
- Supervise office and volunteer staff
- Project management
- Participate in fundraising activities for charity or non-profit organizations
- Market business services
- Develop marketing strategies
- Manage events
- ** Computer and technology knowledge**:

- Google Docs
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Word
- MS Windows
- Tablet computer
- Keynote
- MailChimp
- ** Area of work experience**:

- Community service organization
- Conference and meeting planning companies
- Conference centres
- Convention centre
- Multi-purpose facilities
- Professional association or organization
- University or college
- Special events
- ** Area of specialization**:

- Marketing strategy development
- Digital media
- ** Screening questions**:

- Are you available for the advertised start date?
- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
- Do you have previous experience in this field of employment?
- Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
- What is the highest level of study you have completed?
- ** Experience**:

- 2 years to less than 3 years
- ** Workplace information**:

- Hybrid
- ** Other benefits**:

- Free parking available
- Paid time off (volunteering or personal days)
- Team building opportunities
- Parking available
- Variable or compressed work week