Office Assistant

**Competition Number**
- P17073**Posting Title**
- Office Assistant - Business Innovation and Entrepreneurship Centre**Classification**
- Band 6**Location**
- Saskatchewan Polytechnic Moose Jaw Campus**Other Location(s)**
- Saskatchewan Polytechnic Moose Jaw Campus**Building**-
- **Other Building**-
- **Date Posted**
- 11/13/2025**Closing Date**
- 11/24/2025**JIQ #**
- 158**Start Date**
- 12/01/2025**End Date**-
- **Open Until Filled**
- No**Ongoing**
- Yes**Category of work**
- Full Time**Bargaining Unit**
- Professional Services**Hours of Work**
- Regulated 36 hours (5/4 work pattern)**Salary Range**
- $2,075.08-$2,479.38 bi-weekly**Temporary Market Stipend**-
- **Incumbent**-
- **Total Assigned days (AC) / Total Hours per biweekly pay**
- 72 hours bi-weekly**Posting Status**
- Open-
- Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

**Job Duties/Qualifications, Skills and Abilities(QSA)**:

- Job Duties**Job Duties**
- The Business Innovation and Entrepreneurship Centre (BIEC) bridges the gap between theory and real-world business practices by providing a collaborative platform for students, faculty, and businesses to solve current challenges. The Centre will be a hub for business innovation, practical training, and professional consultancy. It acts as a catalyst for economic growth, fostering innovation and supporting a wide range of entrepreneurs and businesses.

The Administrative Assistant ensures the Centre’s seamless operations by providing high-level administrative, communication, and logístical support. Reporting to the Director, Business Innovation and Entrepreneurship Centre, this role manages stakeholder communications, event coordination, financial tracking, and office administration. Responsibilities include organizing meetings, maintaining records, facilitating engagement with key stakeholders, and supporting budget monitoring. By optimizing operations and enhancing stakeholder relationships, the Administrative Assistant contributes to the Centre’s overall impact and success.- QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE**Specific Accountabilities**
The Business Innovation and Entrepreneurship Centre will be a hub for innovation, practical training, and professional consultancy. It acts as a catalyst for economic growth, fostering innovation and supporting a wide range of entrepreneurs and businesses. The Business Innovation and Entrepreneurship Centre provides mentorship, networking opportunities, access to funding, and business development programs.

Administrative Support to the Director, Business Innovation and Entrepreneurship CentreProvide administrative support to the Director in the Business Innovation and Entrepreneurship Centre.
- Maintain and ensure an efficient and effective level of support services is essential to the delivery of these programs.
- Gather, compile, and maintain up-to-date files of relevant information and documents to meet the Director and stakeholder requirements.
- Assist with reporting on workshops, applied research, and other ad hoc reporting needs as requested.
- Assist with project logistics and timelines as directed by the Director.
- Assist with composition, production, and processing of correspondence sent out on behalf of the Director.

Administrative Support to the Business Innovation and Entrepreneurship Centre OperationsAssist with preparing and delivering materials as needed for clients.
- Track and record client’s information when visiting or participating in a project or training session at the Centre.
- Maintain a comprehensive electronic filing system.
- Inventory of office supplies and placing orders as needed-
Communication Assist with the compilation and distribution of communication products such as newsletters, surveys and online posts aimed at clients.
- Assist with the creation of slide decks for presentations.
Event Organization and Meeting LogisticsArrange and coordinate meetings for the Director.
- Assist with planning webinars, workshops, and in-person events relating to the Business Innovation and Entrepreneurship Centre.
- Schedule appointments, arrange meetings, draft agendas, accurately record, transcribe, and distribute minutes.
- Effectively advertise events to appropriate audiences through digital and other formats.
- Arrange catering, room rentals, AV, registration, etc. for events as needed.
Financial TrackingMonitor and track the Business Innovation and Entrepreneurship Centre operations accounts in conjunctions with finance and the Faculty of Business and Managemen