Accounts Payable
1 week ago
**Responsibilities**
Club Med is seeking a dynamic individual to fill the position of AP/AR specialist.
This individual is responsible for:
- The Accounts Payable functions (invoice processing, employee expense reimbursement requests, and resolving vendor issues to ensure payables are processed in an accurate and timely manner in compliance with all Company, State and Federal guidelines).
- The Accounts Receivable functions for the Groups department mainly to assist our accounting department in ensuring collection of account balances (to ensure the company receives payments on time and to record these transactions accordingly), reviewing discrepancies and answering internal and external clients’ billing enquiries for the Groups department.
Additionally, he or she may be involved in specialized activities necessary to support the accounting manager. The individual will also be responsible for preparing, or partnering with team members to prepare, a variety of standard, periodic reports and providing support to other departments as needed.
Responsibilities include but may not be limited to:
**Accounts Payable**
- Handle the payable process (verify the conformity of invoices received, obtain internal approval, request supplier creation if needed, enter in Oracle AP ensuring to use the right accounting key, pay before due date)
- Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
- Understands compliance issues around accounts payable processes
- Generate reports detailing accounts payables status
- Helps reconcile bank statements
- Maintain a schedule of payables for a rolling 4 weeks for treasury forecast.
**Groups accounts receivable**
- Handle groups invoicing and outstanding collections for deposits/chargebacks/final payments.
- Process deposits, final payments, and refunds (credit cards, checks or wire payments).
- Investigate/research and manage groups chargebacks
- Calculate and request travel agencies commission checks for groups once travel is completed
- Do monthly reports for sales accounting analysis.
- Other administrative tasks when necessary.
- Assist Accounting Manager on specific projects when necessary.
**Specific knowledge, skills and abilities**:
- Ability to work with both technical and administrative personnel.
- Strong organizational skills with a keen ability to prioritize and multi-task.
- Strong attention to detail.
- Flexibility and adaptability.
- Ability to adhere to and meet deadlines.
- Strong administrative and data management skills.
- Ability to raise issues proactively and in a timely manner.
- Understanding/knowledge of accounting practices.
- Proficiency in Excel and other MS Office products is required.
- Skilled in accounting software; knowledge in Oracle is a plus.
**Education/Experience**:
- Certificate in accounting / Business Administration or other related degree of study is desired.
- Experience may be substituted for the education
- 2-3 years’ experience in accounting.
- Bilingual French and English is required.
- Well-developed team skills, unquestioned integrity, and the experience, confidence, and presence to effectively handle entrusted tasks.
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