Manager

**Employment Status**

Full Time Temporary

**Location**

544 Columbia St, New Westminster, BC V3L 1B1

3 minute walk from Columbia Skytrain Station

**Days and Hours of work**

The schedule for this position is an average Monday through Friday 40 hour work week with an occasional requirement to work additional hours in order to meet deadlines.

**Salary**

$36.76 per hour

**Job Summary**

Summary of Responsibilities
The Property Manager provides top-level and society-wide management of maintenance, renovations, repairs, purchases, equipment, personnel and standards for all Lookout facilities. The Property Manager liaises with the Facilities Manager and the Maintenance Manager and reports to the Associate Director to maintain, review, and update the Capital Plan, and to assist with development of new sites and facilities. The Property Manager is responsible for ensuring that all building records, plans, and information are centralized and up to date at all times. The Property Manager will create and enforce society-wide property management standards to ensure continuous improvement of the Lookout Society’s building management. The Property Manager is an on-call position that responds to emergencies as they occur.

Scope and Complexity
The Property Manager’s duties include the establishment and enforcement of society-wide standards in building and property management. They manage inspections, reserves, purchasing, rentals, renovations, capital assets, inventory control, and contractor payments. The Property Manager provides statistical documentation and reports on, financial controls, capital requirements and building expenses. They must evaluate Society assets and properties throughout development, including the design, construction, and operational phases of all Lookout facilities and account for these evaluations in the Capital Plan. These evaluations must account for inspection, planning, inventory, maintenance, repair, finance, and staffing needs. The Property Manager works independently to provide leadership within the Society and with contractors and must exercise judgement with regards to decisions made that may influence the future of the society.

Communications
The Property Manager works with management staff throughout the Society and provides regular reports to the Executive Team. The Property Manager will be called upon to liaise with outside contractors performing maintenance, construction and renovation work on behalf of the Lookout. The Property Manager will provide a monthly written report to the Deputy Executive. The Property Manager must maintain appropriate confidentiality with regards to all internal and external communications.

**Job Duties**
- Establish and maintain society-wide policy regarding building maintenance and quality assurance to ensure full compliance with all regulations and needs.
- Identify needs with regard to fire and disaster plans and policies. Implement training and education.
- Perform routine inspections to ensure compliance with these policies.
- Create, manage and implement Capital Plans through assessment and evaluation of capital and repair needs.
- Maintain familiarity with annual replacement reserve for all Lookout facilities in accordance with budgets and the Capital Plan.
- Work with the Executive Team to support acquisition and maintenance of buildings and facilities.
- Manage, authorize and log purchases, quotes, work orders, bid requests, and expenses related to buildings, equipment, vehicles, and supplies.
- Create building budgets.
- Interview, hire, schedule, train, manage and oversee staff, volunteers, practicum students and contractors at all stages of work on building maintenance and modification in cooperation with the Deputy Executive Director.
- Maintain records, blueprints, plans and procedures for all Lookout buildings.
- Prioritize, negotiate, arrange and manage rentals, usage of space and resources, fees, and payments.
- Assist program staff to ensure units meet occupancy standards after any vacancies.
- Maintain full and adequate protections of private information.
- Responsible for complying with and contributing to all aspects of health and safety program
- To perform other related duties as required.

**Qualifications & Competence**

Education, Training and Experience
- Two or more years of related post-secondary education or five years of recent experience in property management.
- Experience in working in a non-profit setting. Crisis Intervention Skills Training and/or BSW certification an asset. Property Management license is considered an asset.
- Minimum of two years' sobriety required. Must pass regular criminal records checks. Must be bondable. Must have own vehicle to pick up and distribute supplies.
- Must have two doses of COVID 19 Vaccine.
- Valid Class 5 Drivers’ Licence
- Criminal Record Clearance

Skills and Abilities
- Ability to work independently and with mínimal direction.
- Excellent verbal and written commu