Executive Assistant

Work Term: Permanent
- Work Language: English
- Hours: 35 to 40 hours per week
- Education: Bachelor's degree
- Experience: 2 years to less than 3 years
**Work setting**:

- Urban area
**Tasks**:

- Analyze incoming and outgoing memoranda, submissions and reports
- Prepare and co-ordinate the production and submission of summary briefs and reports
- Prepare agendas and make arrangements for committee, board and other meetings
- Conduct research
- Compile data and prepare papers for consideration and presentation by executive committees and boards of directors
- Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
- Liaise with departmental and corporate officials and with other organizations and associations
- Arrange travel, related itineraries and make reservations
- Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
- Train and supervise staff
**Computer and technology knowledge**:

- MS PowerPoint
- MS Excel
- MS Office
- MS Outlook
- MS Word
- Quick Books
**Security and safety**:

- Basic security clearance
**Transportation/travel information**:

- Own transportation
**Work conditions and physical capabilities**:

- Work under pressure
- Tight deadlines
- Attention to detail
**Personal suitability**:

- Accurate
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Reliability
- Team player
**Screening questions**:

- Do you have previous experience in this field of employment?
- What is the highest level of study you have completed?
**Long term benefits**:

- Other benefits
**Other benefits**:

- Free parking available
- On-site amenities
- Team building opportunities