Payroll and Bookkeeping Administrator

**JOIN OUR TEAM** Due to continued growth, the Alice Saddy Association is hiring a full-time, permanent **Payroll and Bookkeeping Administrator**

**Why You’ll Love Working Here**:

- Make a meaningful impact through your work
- Learn from experienced finance professionals
- Grow your skills in payroll, accounting, and nonprofit finance
- Collaborative, welcoming, and inclusive team environment

The Alice Saddy Association envisions a welcoming, diverse and inclusive community where all people are valued and contributing citizens. We are committed to supporting people with disabilities and their families to make the connections needed for a meaningful self-directed life. The cornerstones of our mission, and vision are rooted in our core values of respect, collaboration, accountability and creativity.

Reporting to the Director, Finance, the **Payroll and Bookkeeping Administrator** provides essential payroll, bookkeeping and administration to the Alice Saddy Association, the Alice Saddy Foundation, partner agencies, and Southwest Collaborative Communities (SCC). Key responsibilities include full-cycle payroll processing, accounts payable, and rent payment tracking, and charitable receipting. The role also provides backup for maintenance administration.

The **Payroll and Bookkeeping Administrator** must uphold the values and policies of the Alice Saddy Association while maintaining professionalism, confidentiality, and a person-centered approach in all aspects of their work.

**Hours of Work**: 35 hours/week

**Starting Wage**: $25.18 per hour, plus benefits, and opportunities for learning and development.

**What You Will be Accountable For**:
**1. Alice Saddy Association (ASA) and Alice Saddy Foundation**
- Process full-cycle payroll for the Alice Saddy Association including the preparation of ROEs and T2200 tax forms.
- Collect and track monthly rent and follow-up, as required.
- Provide finance-related and administrative support to all areas of the Finance Department.
- Issue charitable tax receipts for both ASA and the Alice Saddy Foundation.
- Provide backup coverage for both the Coordinator, Maintenance and Coordinator, Finance (Payables), as required.
- Process payables for the Alice Saddy Foundation, and provide administrative support for fund development.

**2. Partner Agencies**
- Work onsite at the out of town partner agency’s office one full day per week (8 hours), or more if required.
- Process full-cycle payroll including the preparation of ROEs.
- PassportOne submissions.
- Provide backup support for payables
- Additional duties as assigned by the Director of Finance or the partner agency’s Executive Director.

**3. Southwest Collaborative Communities (SCC)**
- Process accounts payable and support other bookkeeping tasks
- Additional duties related to SCC operations, as assigned.

**What You will Bring to the Role**:

- Have post-secondary education in accounting or finance, (payroll focus is an asset) and 2-3 years of work experience in a similar role.
- Possess strong analytical skills and a comfort working with numbers and data
- Be proficient in QuickBooks, Sage 50, Microsoft Office Suite and Google Workspace
- Demonstrate strong verbal and written communication skills and have a positive and solution-focused approach.
- Have good attention to detail and a high degree of accuracy, organization and time management.
- Work independently yet remain an integral member of the Finance team and provide support when necessary.
- Handle confidential information in an ethical and professional manner.
- Be willing and able to travel and work out of town at our partner agencies one day a week, and as required.
- Possess a reliable vehicle, a valid driver’s license, and insurance and a motor vehicle records check, in good standing.

**To Apply**

Applicants will be contacted the week of September 15, 2025 and interviews will be scheduled for September 22 and September 24, 2025.
- The Alice Saddy Association is an _**equal opportunity employer**_ _committed to _**accessibility, equity, and inclusion**_. We provide accommodations throughout the recruitment process and welcome applicants from diverse backgrounds and lived experiences to join a culture where authenticity and inclusion are valued. Our employees are 100% vaccinated for Covid-19._

**Job Types**: Full-time, Permanent

Pay: $25.18 per hour

Expected hours: 35 per week

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Wellness program

Application question(s):

- Do you have experience with Sage 50?
- Do you have experience with QuickBooks?
- Do you have experience with Microsoft Office Suite and/or Google Workspace?
- Do you have experience with Payroll?
- Do you have experience with Bookkeeping?

Licence/Certification:

- Driving Licence and access to a reliable vehicle (required)
- First