Coordinator, Faculty Development

**Coordinator, Faculty Development & Undergraduate Medical Education**:
**Primary Purpose**: The Department of Family Medicine is a large complex provincially distributed medical education program in the College of Medicine at the University of Saskatchewan and is dedicated to excellence in patient care, teaching and learning, research, and administration. This coordinator is integral to supporting excellence in Undergraduate education and Faculty Development through innovation, collaboration, and continuous improvement.

**Nature of Work**: Reporting to the Director, Operations and Administration (DOA), this role provides day-to-day oversight of Undergraduate Medical Education (UGME) and Faculty Development (FD) activities within the Department of Family Medicine. The coordinator serves as a primary administrative contact for UGME and Faculty Development programs, ensuring alignment with institutional policies, accreditation standards, and continuous quality improvement initiatives.

The Coordinator is responsible for performing complex administrative tasks that support medical education programming across multiple training sites, including coordination, planning, program evaluation, information management, stakeholder engagement, and policy implementation. The role requires collaborating with faculty, site directors, and academic leadership to ensure the effective delivery of UGME and Faculty Development initiatives.

The coordinator will work closely with the UGME Director and Faculty Development Director, providing strategic and operational support, training and performance management while facilitating program development and evaluation. This position is divided equally between UGME and Faculty Development responsibilities.

This role may require occasional travel between training sites and participation in events outside regular working hours. Flexibility and adaptability are essential to ensuring the success of UGME and Faculty Development

**Typical Duties or Accountabilities**:
Tasks include, but are not limited to, the following:
**Program Coordinator & Oversight**:

- Provide strategic and operational support for UGME and Faculty Development initiatives within the Department of Family Medicine
- Ensure compliance with the accreditation standards, university policies, and best practices across UGME and Faculty Development activities.
- Oversee the development, implementation, and evaluation of UGME rotations, faculty development programming and administrative processes.
- Collaborate with key stakeholders to maintain program quality and alignment with institutional goals.

**Committee & Stakeholder Engagement**:

- Manage and support program Undergraduate Education Committee and Faculty Development Committee
- Facilitate effective communication between faculty, site directors, and university leadership to enhance collaboration and decision-making.
- Engage with faculty and learners to assess program needs and improvements, ensuring continuous feedback and development.

**Faculty Development & Educational Support**:

- Lead the planning and coordination of faculty development workshops, mentorship programs, and training sessions to enhance teaching effectiveness.
- Work closely with faculty to identify and implement professional development opportunities, including research and scholarship initiatives.
- Assist in the development of new educational resources, assessment tools, and instructional strategies to support faculty growth and student learning.

**Data Management, Accreditation & Compliance**:

- Maintain and analyze program data, evaluations, and accreditation records to ensure continuous improvement.
- Support accreditation site visits, reporting, and documentation for UGME and Faculty Development programs.
- Generate and present data-driven insights to leadership for program enhancement and strategic planning.

**Event Planning & Coordination**:

- Plan and execute key departmental events, including UGME clinical skills nights, faculty development workshops, and academic conferences.
- Manage event logistics such as scheduling, resource coordination, and stakeholder communication.

**Supervision & Administrative Leadership**:

- Provide mentorship and oversight for UGME Assistants, ensuring clarity in responsibilities and high performance across distributed sites.
- Develop and refine standard operating procedures, workflows and implement policies to enhance program efficiency and effectiveness.
- Assist in recruitment, onboarding, and performance management of administrative staff involved in UGME and Faculty Development.

**Continuous Improvement**:

- Identify opportunities for program enhancement and faculty engagement through needs assessments and feedback analysis.
- Implement best practices and quality improvement initiatives to strengthen UGME and Faculty Development programming.
- Collaborate with leadership to drive change management and strategic initiatives in alignment with