Event Liaison

**Job Description: Event Liaison**
**Location**: Beach Grove Golf Club
**Department**: Food & Beverage
**Reports To**: Food & Beverage Manager
**Salary**: $45,000.00 per year plus gratuity/bonus structure

**Position Overview**

Beach Grove Golf Club is seeking an enthusiastic, detail-oriented, and flexible Event Liaison to join our team. In this pivotal role, you will work closely with the Food & Beverage Manager to act as the main point of contact for potential and confirmed event clients. You will assist with the planning, execution, and communication of events, while also enhancing our social media presence. During slower periods or off-seasons, this position will support front-of-house operations, helping with serving and assisting with administrative tasks when needed. This role is ideal for someone with strong organizational skills, excellent communication abilities, and a passion for event planning and customer service.

**Key Responsibilities**

**Client Communication & Coordination**
- Collaborate with the Food & Beverage Manager to guide clients through the event planning process, offering detailed information about Beach Grove Golf Club’s services, packages, and policies.
- Maintain strong client relationships to ensure satisfaction and encourage repeat business.

**Event Planning & Execution**
- Work closely with the Food & Beverage Manager and internal teams to coordinate and finalize event details, including timelines, layouts, menus, and special requests.
- Create and distribute detailed function sheets to all departments, ensuring smooth communication and successful event execution.
- Actively support event operations on the day of the event, providing on-site assistance to clients and ensuring seamless service.
- Assist with event setup and breakdown, ensuring all needs are met for client satisfaction.

**Floor Support During Slow Periods**
- During slower catering and event periods, provide front-of-house support, including serving, hosting, and general customer service duties.
- Stay actively engaged on the floor to ensure smooth operations and enhance the guest experience when there are fewer events to manage.
- Assist the Food & Beverage Manager with daily operational needs, such as inventory checks, restaurant service, and customer inquiries.

**Administrative Tasks**
- Maintain an organized event calendar and ensure that all stakeholders are updated with event details.
- Prepare post-event reports, including client feedback and suggestions for improvement.
- Assist with administrative duties, particularly when the Food & Beverage Manager or other team members are unavailable, helping to ensure continuity and smooth operations.
- Keep accurate records of event details, client communications, and billing information.

**Qualifications**

**Required Skills and Abilities**
- Strong verbal and written communication skills.
- Exceptional organizational skills with an eye for detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Familiarity with social media management tools and graphic design platforms (e.g., Canva, Hootsuite) is a plus.
- Ability to multi-task and meet tight deadlines in a fast-paced environment.
- Willingness to pitch in where needed, especially during slow periods or when supporting front-of-house operations.

**Personal Attributes**
- Creative thinker with a passion for event planning and social media.
- Professional demeanor and strong customer service skills.
- Self-motivated, proactive, and able to work independently or as part of a team.

**Work Schedule**
- Flexible availability, including evenings, weekends, and holidays, based on event and club schedules.
- Ability to assist with floor service and front-of-house duties during slow catering periods or when administrative help is needed.

**What We Offer**
- Competitive salary per year.
- A dynamic team environment in a prestigious private club setting.
- Opportunities for growth and development within the hospitality and marketing industries.
- Golf perks

Pay: From $45,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Discounted or free food
- On-site parking

Schedule:

- Monday to Friday
- Weekends as needed

Work Location: In person