Legislative Services Clerk 1

**Rural Municipality of Lac du Bonnet**

**Job Title**:Legislative Services Clerk 1**:Administrative

**Department/Group**:Municipal Office **Date of last revision**:September 2024

**Location**:RM of Lac du Bonnet **Travel Required**:Sometimes
- mail, bank deposits and meal pickups.

**Level/Salary Range**: Start Rate: $21.75 Level 1-5 ($22.40 - 25.02) **Position Type**:Full Time - 35 Hours weekly

**Reports To**:Deputy CAO through the Finance Officer **Date posted**:September 23, 2024

**Education**:High School Diploma or equivalent GED, required. **Posting Expires**:Until Position is filled**.**

**Experience**:Minimum 1 years’ experience working in an office & customer service experience, preferably municipal office, preferred.

**Internal posting URL**:RM Offices bulletin board

**E-MAIL: MAIL**:
Subject Line: #4187 P.R. 317, BOX 100

**Attention**: Rural Municipality of Lac du Bonnet, Manitoba R0E1A0

**COMPANY DESCRIPTION**

The RM of Lac du Bonnet is well known as the “Four Seasons Playground” due to its proximity to the Winnipeg and Lee River and the endless possibilities for recreation adventures. The Rural Municipality of Lac du Bonnet is home to approximately 3,500 permanent residents who take great pride in their community. In the summer, the population grows to around 8,000 as seasonal residents and campers take up residence to relax and enjoy.

The Municipal office is located just outside of the Town of Lac du Bonnet on Provincial Road 317. The office is just over a one-hour scenic drive from Winnipeg, 45 minutes from Selkirk and 30 minutes from Beausejour.

The RM of Lac du Bonnet’s value statements is **PEOPLE**.

P - Pride and passion of community

E - Ethics, respect and integrity

O - Open, accountable governance and communications

P - Productive and professional environment

L - Leadership, teamwork and collaboration

E - Environmental sustainability

The RM of Lac du Bonnet offers a comprehensive compensation and benefits package and is committed to the training and education of their employees.

***

**DUTIES AND RESPONSIBILITIES**
- Responds to in-person and telephone customer service inquiries regarding municipal issues, property and tax roll inquiries **primary person**
- Prepare Tax Certificates
- Processing all payments through cash receipt, e-transfers, telepays, and cheques
- Mail management including opening, date stamping and distributing to appropriate departments.
- Forward all incoming invoices to AR/AP Administrator for payment.
- Manage and distribute all incoming faxes and telepayments.
- Preparation of Bank Deposits.
- Maintain and manage Lottery Licensing
- Manages ratepayer address changes, mortgage changes, Land Title changes and additions.
- Prepare administration advertisements and/public notices in the local paper by deadlines.
- Maintain letter log for all incoming and outgoing mail correspondence.
- Review and manage all annual community Grant Applications including a summary of in-kind and financial contributions, notification letters.
- Responsible for council meeting meal pick-ups and assisting with council chamber setups and RM events.
- Order Promo items when required and track inventory.
- Order office supplies and maintain an organized office supply inventory.
- Communication of Tax Installment Payments Program (TIPPS) to ratepayers including annual calculations
- Arrange couriers & registered mail.
- Update Service Tracker with registered mail numbers.
- Responsible for the daily and weekly server back up.
- Document scanning as required.
- Preparation for mailing Annual Tax Statements.
- Ricoh Copier Management.
- Postage Machine Management
- Transfer Station Pass Management

**OTHER DUTIES INCLUDING BACK-UP & CROSS TRAINING**
- Primary back up to Accounts Payable & Receivable Administrator
- Assist with internal and external office correspondence as required.
- Assist in other work / projects assigned by CAO, Deputy CAO or Finance Officer.
- Understanding of the Freedom of Information and Protection of Privacy Act (FIPPA) to assess, address and direct related inquiries as required.
- Maintain an up
- to-date operations desk manual.
- Provide job role cross training with other staff.

**COMMUNICATION & TEAM BUILDING**
- Required to immediately inform management of any concerns and discrepancies related to your position.
- Maintain confidentiality & adhere to FIPPA protocols.
- Work with all members of the RM team to develop a strong working relationship.

**JOB KNOWLEDGE**
- English writing skills - strong writing skills to develop clear, concise, and accurate correspondence and communication.
- Customer Service skills - knowledge and ability to ensure delivery of a high level of customer service to ratepayers and stakeholders.
- English reading skills - Demonstrated ability to comprehend and understand correspondence, legislation and agreements.
- Legislation - familiarity of the Manitoba Municipal Act, Planning Act, Freedom of Information an