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Purchasing Agent
3 weeks ago
MITT is a post-secondary institute offering industry-driven, student-focused education in the areas of applied business, design and manufacturing technology, health care, human services, information communication technology, and skilled trades. We provide affordable, timely, skills-based education for learners seeking career entry as well as those looking to acquire relevant, in-demand competencies at any point in life.
- **Purchasing Agent**
**Start Date: As Soon As Possible**
**Salary Range: $59,091.85 to $79,947.80**
**Location: 2150 Chevrier Blvd.**
**Monday to Friday, 8:30 am to 4:30 pm (35 hours/week)**
Under the direction and supervision of the Director, Finance, and in accordance with established policies, procedures and provincial regulations, the Purchasing Agent is responsible for developing and managing an effective procurement program, overseeing the daily processing of purchase requisitions and acting as a resource to other MITT staff and vendors. The Purchasing Agent is responsible for the acquisition of materials, supplies, services, and equipment at prices and quality standards that best meet the needs of MITT.
The work requires a high degree of judgement, making decisions on methods of procurement, evaluating and selecting capable sources of supply and approving contracts for a diversified range of supplies and services. The Purchasing Agent will work closely with Academic and Administrative departments to ensure procurement needs are met in an effective manner.
**Responsibilities include but are not limited to**:
- Conduct procurement activities including sourcing, bidding, negotiating, and contracting for goods and services.
- Collaborate with various departments to understand their purchasing needs and provide guidance on procurement strategies.
- Prepare and issue requests for proposals (RFPs), requests for quotations (RFQs), and invitations to tender (ITTs) based on MITT requirements.
- Evaluate supplier proposals and bids, ensuring they meet MITT requirements for quality, cost-effectiveness, and sustainability.
- Monitor and enforce compliance with MITT procurement policies and procedures.
- Review, analyze, edit and code requisitions from user departments to ensure the adequacy of tender/purchase descriptions and that data related to specifications, delivery, inspection and special conditions where necessary, have been provided prior to placing orders.
- Coordinate and monitor all ongoing contracts, including facilitation of renewals to ensure no disruption of goods or services.
- Coordinate and ensure all MITT fleet vehicles are registered and properly maintained, including tracking of usage.
- Serve as a liaison between departments and external suppliers, addressing any issues that arise during the procurement process.
- Leads the resolution of non-compliance issues with vendors/suppliers.
- Stay informed about market trends, supplier capabilities, and industry best practices to recommend improvements in procurement processes.
- Participate in the development and implementation of procurement strategies to optimize purchasing efficiency and cost savings.
- Builds and maintains a vendor base of secure, stable, reliable and cost-effective suppliers of goods and services for MITT, including conducting supplier risk assessments.
- Develop a purchasing schedule to permit sufficient lead time to carry out tender/purchasing procedures and to ensure the timely delivery of materials.
- Ensures that all legal, regulatory, policy requirements and standards are met throughout the tender/RFQ issuance, receipt, evaluation and award stages of the procurement process.
- Possesses knowledge about the importance of sustainable procurement practices and principles, experience operationalizing these and a willingness to work on inter-governmental committees contributing to the advancement of sustainable procurement within the Province of Manitoba.
- Prepare and distribute reports for contractual obligations at year-end and other Provincial reports as requested.
- Performs other duties as may be assigned to support the efficient operation of the Department.
- Other duties as assigned.
**Required Qualifications and Experience**:
- A combination of related education and experience may be considered._
- Bachelor’s degree in business administration, Supply Chain Management, or a related field.
- Minimum of 3 years of experience in procurement or purchasing, preferably in a public sector or educational institution environment.
- Thorough knowledge of procurement principles, practices, and procedures.
- Strong negotiation, contract management, and supplier relationship management skills.
- Ability to communicate effectively with stakeholders at all levels.
- Excellent analytical and problem-solving abilities.
- Strong organizational and time management skills, with the ability to work under pressure, multi-task and prioritize.
- Ability to work both independently and in a team environment.
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