Contingent Workforce Coordinator

ohnson Service Group is looking for a **Contingent Workforce Coordinator**to join our growing team

**Key Responsibilities**:
**Contractor Assignment, Tracking & Scheduling**:

- Manage full-cycle coordination of contractor projects, submissions through client Fieldglass/VMS portals, and project assignments.
- Ensure effective communication of project details to contractors and clients.
- Maintain comprehensive visibility of contractor availability, assignments, and upcoming workforce needs.
- Proactively identify and communicate contractor pool gaps to management.
- Occasionally source and screen new contractors to maintain a robust talent pool, addressing identified skill gaps.
- Help coordinate and track the completion of contracts and work orders and Migrate contractors from assignment to assignment.

**Vendor Management System Administration**:

- Act as internal expert for client vendor portals (e.g., SAP Fieldglass), supporting contractor workforce as required.
- Maintain accurate and current records, submissions, and tracking contractor statuses.

**Contractor Onboarding & Compliance Support**:

- Help the Onboarding & Compliance Coordinator by helping facilitate onboarding processes for contractors starting new projects.
- Support verification that contractors meet pipeline industry requirements, including safety certifications, drug and alcohol testing, background checks, and client-specific orientations.
- Assist in ensuring compliance with client and regulatory policies prior to contractor deployment by providing documentation support and follow-up.
- Collaborate closely with the Onboarding & Compliance Coordinator to maintain accurate, up-to-date documentation (certifications, licenses, contracts) for each contractor, ensuring readiness for assignments.
- Serve as primary point-of-contact, addressing contractor inquiries, resolving issues, and maintaining strong contractor relationships.

**Database & ATS Management**:

- Utilize internal databases and Applicant Tracking Systems (ATS) for documenting and tracking contractor information.
- Request, receive, review, and upload resumes, tickets, certifications, and other contractor-related documents into the relevant databases.
- Track and document conversations, interactions, and updates in contractor statuses.

**Recruitment Support**:

- Occasionally source and screen new contractors to maintain a robust talent pool, addressing identified skill gaps.
- Assist contractor workforce with timesheet and expense entry processes, assignment extensions/terminations, and internal record management.
- Format resumes to match client provided templates.

**Required Skills and Qualifications**:

- Education: Diploma or Bachelor degree (Business, HR, or related) or equivalent relevant experience.
- Experience: 2+ years in staffing coordination or contingent workforce management; oil and gas industry familiarity preferred.
- Technical Skills: Proficient in Microsoft Office; familiarity with VMS platforms beneficial (training provided).
- Organization & Detail-Oriented: Excellent organization, multitasking, and meticulous attention to compliance and administrative details.
- Communication & Interpersonal: Strong customer-service orientation, professional communication skills, ability to build trust with contractors and clients.
- Problem-Solving: Capable of quick issue resolution, adaptability to changing demands.
- Teamwork and Independence: Self-motivated, collaborative, and effective working independently and as part of a team.

**Why work for JSG?**
Our people and culture make JSG a great place to work. We are all about growing and investing in our staff. JSG’s mission is to empower **people,** help our clients **reach** their goals, and **hire** motivated individuals.

Johnson Service Group, Inc. (JSG) is a North American leader in the staffing and consulting services industry, with 40 years of experience investing in people and companies. We are always looking for great people to join our team—we want to see your success here at JSG
- Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law._

**Job Types**: Full-time, Permanent

Pay: From $50,000.00 per year

**Benefits**:

- Dental care
- Life insurance
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Calgary, AB: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 3 years (required)

Work Location: In person