Career Centre Assistant

District Overview
Driven by our desire to help students thrive in their academic and personal lives, the Saanich School District provides quality educational programs and a safe and nurturing learning environment for the over 7,000 culturally diverse students within its 18 schools. Serving the Saanich Peninsula located just north of Victoria, BC, the district has one of the highest graduation rates in the province and a student body that consistently scores well on annual assessment tests, thanks in large part to the dedication and efforts of our 900 teaching and support staff.

Current Shift: 9:00am
- 1:00pm Monday, Wednesday, Thursday

Schedule may be flexible based on the needs of the school

10 months per year while regular classes are in session

Pay Rate: $23.81

POSITION

Career Centre Assistant

SUMMARY

Working with and under the limited direction of the School Administrator or designate(s), maintains a vibrant and up to date career centre that supports multiple pathways for a diverse range of learners. Provides students with personalized support by guiding them to access resources and by facilitating meetings with Career Program teacher(s), counsellors, and employers upon direction by the CP teacher. Supports the school-based Learning Services team in post-secondary and career-related transitions. Promotes the use of the Career Centre within the school community, maintaining an ongoing liaison with the greater community to enhance the services offered by the Career Centre.

DUTIES

Composes routine correspondence (e.g. field trip letters), revises and updates templates

Maintains office systems and provides existing spreadsheets, databases, reports and documents for the CP teacher and school administrators

Prepares existing work experience contracts for students

Provides phone and personal reception services for the Career Centre

Schedules appointments and meetings (and sends reminders) for students and parents to meet with Career Program teacher(s) and/or counsellors, as well as for special career and Graduation Transition activities

Liaises with government agencies, community employers, school and district staff, students and the public to support initiatives already organized by the CP teacher

Supports and promotes new program implementations

Maintains Career Centre website and other related web-based sites to promote the program/school and to obtain feedback from students

Maintains currency of career topics for student information

Guides students to access information concerning career/college and university entrance information to students

Assists in checking cross-enrolment packages and post-secondary institution (PSI) registration packages for completeness and processes as appropriate

Assists in the development and implementation of career events (e.g. schedules guest speakers from the local business community, colleges, etc. to present information regarding specific occupations) and publications including preparing letters, flyers, posters, announcements (written, PA, video monitor, school newsletter, school website, social media, etc.)

Maintains a current and comprehensive occupational library including information on careers, employment prospects and trends and employment requirements and opportunities; obtains and circulates current college and university calendars

Assists students with career centre materials, software support and equipment

Processes incoming and outgoing mail, making and distributing copies as appropriate

Orients students to Career Center resources and services

Researches, orders and maintains Career Centre supplies and resources

Operates computer-based equipment and related software

Maintains familiarity with ministry and program requirements (audit requirements, Grad Transitions (or new Ministry replacement) WEX, SSA, ITA, DCMS, SIP, etc.)

Liaises with Continuing Education School/s to assist with the career cross-enrolled process

Supports Learning Services Department and teachers who would like to access career information

Supervises students in the Career Center

Maintains site for current job postings, volunteer opportunities and unique volunteer placements (e.g. Lattitude, Encounters Canada, etc.)

Assists students in registering for program-related courses (e.g. Construction Training)

Informs CP teachers when students are deficient in their CP/Trade/Apprenticeship Requirements
- Performs other assigned duties that are within the area of knowledge and skills required by the job description.

QUALIFICATIONS

Grade 12

1 year of formal clerical training

6 months’ office administration experience

1 year career centre oriented experience

Working knowledge of computer based hardware and software

Minimum word processing of 50 W.P.M.
- Or an equivalent combination of training and experience

DESIRABLE SKILLS

Ability to establish and maintain cooperative and effective working relationships with students, parents, SD 63 staff and other professi