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Career Centre Assistant
3 weeks ago
District Overview
Driven by our goal of having students thrive in their personal achievements, Saanich Schools provides challenging and engaging educational programs within a safe and nurturing learning environment for the 8,000 students who live and learn here. Our school district is comprised of 18 schools with the singular focus of delivering high quality education so our students can realize their personal goals which include post-secondary and employment opportunities around Canada and the world. Our staff of over 1,300 caring professionals are here to make dreams turn into reality.
Current Shift: 8:00am to 1:00pm Monday to Friday
Start and end times may be flexible depending on the needs of the school and the successful applicant.
10 months per year while regular classes are in session
Pay Rate: $23.81
Successful applicant will support in the Career Centre as well as the Teaching Kitchen during break and lunch hour (1 hour per day).
POSITION - Career Centre Assistant
SUMMARY
Working with and under the limited direction of the School Administrator or designate(s), maintains a vibrant and up to date career centre that supports multiple pathways for a diverse range of learners. Provides students with personalized support by guiding them to access resources and by facilitating meetings with Career Program teacher(s), counsellors, and employers upon direction by the CP teacher. Supports the school-based Learning Services team in post-secondary and career-related transitions. Promotes the use of the Career Centre within the school community, maintaining an ongoing liaison with the greater community to enhance the services offered by the Career Centre.
DUTIES
Composes routine correspondence (e.g. field trip letters), revises and updates templates
Maintains office systems and provides existing spreadsheets, databases, reports and documents for the CP teacher and school administrators
Prepares existing work experience contracts for students
Provides phone and personal reception services for the Career Centre
Schedules appointments and meetings (and sends reminders) for students and parents to meet with Career Program teacher(s) and/or counsellors, as well as for special career and Graduation Transition activities
Liaises with government agencies, community employers, school and district staff, students and the public to support initiatives already organized by the CP teacher
Supports and promotes new program implementations
Maintains Career Centre website and other related web-based sites to promote the program/school and to obtain feedback from students
Maintains currency of career topics for student information
Guides students to access information concerning career/college and university entrance information to students
Assists in checking cross-enrolment packages and post-secondary institution (PSI) registration packages for completeness and processes as appropriate
Assists in the development and implementation of career events (e.g. schedules guest speakers from the local business community, colleges, etc. to present information regarding specific occupations) and publications including preparing letters, flyers, posters, announcements (written, PA, video monitor, school newsletter, school website, social media, etc.)
Maintains a current and comprehensive occupational library including information on careers, employment prospects and trends and employment requirements and opportunities; obtains and circulates current college and university calendars
Assists students with career centre materials, software support and equipment
Processes incoming and outgoing mail, making and distributing copies as appropriate
Orients students to Career Center resources and services
Researches, orders and maintains Career Centre supplies and resources
Operates computer-based equipment and related software
Maintains familiarity with ministry and program requirements (audit requirements, Grad Transitions (or new Ministry replacement) WEX, SSA, ITA, DCMS, SIP, etc.)
Liaises with Continuing Education School/s to assist with the career cross-enrolled process
Supports Learning Services Department and teachers who would like to access career information
Supervises students in the Career Center
Maintains site for current job postings, volunteer opportunities and unique volunteer placements (e.g. Lattitude, Encounters Canada, etc.)
Assists students in registering for program-related courses (e.g. Construction Training)
Informs CP teachers when students are deficient in their CP/Trade/Apprenticeship Requirements
- Performs other assigned duties that are within the area of knowledge and skills required by the job description.
QUALIFICATIONS
Grade 12
1 year of formal clerical training
6 months’ office administration experience
1 year career centre oriented experience
Working knowledge of computer based hardware and software
Minimum word processing of 50 W.P.M.
- Or an equivalent combination o
