Records Clerk

2 weeks ago

Port Alberni, Canada Huu-ay-aht First Nations Full time

**Tasks**:

- Type and proofread correspondence, forms and other documents
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Send and receive messages
- Perform basic bookkeeping tasks
- Prepare and format page presentation
- Compile data, statistics and other information
- Prepare invoices and bank deposits
- Provide general information to clients and the public
- Photocopy and collate documents for distribution, mailing and filing
- Order office supplies and maintain inventory
- File material in storage area
- Label files according to retention and disposal schedules
- Label, file and retrieve documents
- Locate and remove files requested
- Organize and schedule office work
- Prepare and monitor contracts and budgets
- Store, update and retrieve financial data

**Computer and Technology Knowledge**:

- MS Word
- MS PowerPoint
- MS Access
- MS Excel
- MS Outlook
- MS Windows

**Area of specialization**:

- Reports
- Forms and records

**Work conditions and physical capabilities**:

- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Sitting
- Attention to detail

**Personal suitability**:

- Analytical
- Collaborative
- Efficiency
- Goal-oriented
- Positive attitude
- Proactive
- Quick learner
- Time management
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Organized
- Reliability

**Health benefits**:

- Dental plan
- Disability benefits
- Health care plan
- Vision care benefits

**Long term benefits**:

- Life insurance
- Pension plan

**Other benefits**:

- Free parking available
- Learning/training paid by employer
- Paid time off (volunteering or personal days)
- Parking available

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