Reception/administrative Assistant

2 weeks ago

Toronto, Canada Toronto Orthopedic Services Full time

'''Duties'''
- Perform a variety of administrative tasks to support the office and staff
- Answer and direct phone calls in a professional and courteous manner
- Greet visitors and provide assistance as needed
- Maintain filing systems and ensure documents are organized and easily accessible
- Assist with data entry, record keeping, and updating databases
- Prepare and distribute correspondence, memos, and reports
- Schedule appointments, meetings, and travel arrangements
- Assist with inventory management and ordering supplies
- Handle incoming and outgoing mail and packages
- Perform general clerical duties such as photocopying, scanning, and faxing

'''Skills'''
- Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint) and Mac computers
- Strong organizational skills with the ability to prioritize tasks and meet deadlines
- Excellent communication skills, both written and verbal
- Attention to detail and accuracy in data entry and record keeping
- Ability to maintain confidentiality of sensitive information
- Familiarity with phone etiquette and customer service principles
- Previous experience in a dental or medical office is preferred but not required
- Proven ability to work independently as well as part of a team
- Strong problem-solving skills and ability to adapt to changing priorities

Note: This job description is intended to provide a general overview of the position. Duties may be added or modified based on the needs of the organization.

**Job Type**: Part-time

**Salary**: $17.00-$20.00 per hour

Expected hours: 14 - 21 per week

**Benefits**:

- Casual dress
- Company pension
- Extended health care
- Paid time off

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Toronto, ON M6P 1Y6: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (required)

Work Location: In person

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