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Administrative Assistant

2 weeks ago

London, Canada PermaCorp Group of Companies Inc Full time

**About PermaCorp Group**

Through our global presence and decades of market experience, PermaCorp Group of Companies consists of a connected group of business entities that are continually working together to deliver on our Lasting Choice Solutions product and service philosophy. Through innovation and a relentless commitment to deliver products and services that set the standard for reliability and durability, PermaCorp Group of Companies is a recognized leader within the manufacturing, commercial, residential, and industrial construction market.

We currently have opportunities for energetic, hardworking individuals to join our team as Administrative Assistant for London, ON.

**Position Summary**

Provides administrative support to the organization by obtaining, analyzing and verifying the accuracy of order information in a timely manner, both sales orders and purchase orders. Initiates and/or implements corrective action as needed in order to ensure that an excellent standard of service and a high level of customer satisfaction are maintained. Assist with Accounts Receivable Collections and processing/verifying purchase orders. Co-ordinates the handling of difficult and or/unusual situations.

**CORE FUNCTIONS**:

- Reviews and directs incoming correspondence, phone calls, and initiates responses.
- Perform clerical and administrative tasks including new order entries, shipping documents.
- Process and reviews supplier purchase orders to ensure accuracy. Follow up on delivery dates and statuses of orders as needed.
- Create packaging slips for various deliveries.
- Receives, processes and verifies the accuracy of purchase orders and invoice tracking.
- Create project spreadsheets to track installed and delivered materials
- Invoicing, inventory control, reports, filing, maintaining records, ordering supplies, expense reports, and timely invoice payments.
- Initiates required action for response to customer service requests for order changes, including the maintenance of order/customer information files and communicates changes to the appropriate personnel/departments.
- Create, track, and enter data for various reports in excel (including sick day and payments).
- Track projects for installation and material deliveries.
- Track and submit timesheets for temporary staff.
- Review and submit receipts and invoices from Various departments.
- Schedule building and truck maintenance.
- Prepares and distributes confidential correspondence; managing files, prioritizing, and gathering and compiling data as required.
- Coordinate and arrange team meetings, conferences, appointments and special events by researching and compiling documentation and files from a variety of sources in a timely manner.
- Maintain and manage company hardware assigned for various jobs.
- Other Admin Duties as Needed

**Required Skills/Abilities**:

- **2+ years of Administrative Assistance experience required**:

- Excellent verbal and written communication skills, be tech savvy and great at multitasking
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Extensive knowledge of office administration, clerical procedures, and record keeping systems.
- Proficient with Microsoft Office 365 and willing to learn new programs if required. Must be familiar with basic skills in QuickBooks Online.
- Resourceful and adaptable to meet changing deadlines and assist where needed.
- Must have reliable transportation.

PermaCorp supports diversity, equity and a workplace free from harassment and discrimination. We are committed to providing accommodation for people with disabilities. If you require accommodation through any aspects of the selection process, please notify us and we will work with you to meet your needs.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Vision care

Schedule:

- Monday to Friday

**Education**:

- Secondary School (required)

**Experience**:

- Administrative Assistance: 2 years (required)

Work Location: In person