Document Control Specialist Iii

Company Overview:
Overview:
The Document Control Specialist III responsible for supporting the Research and Development, Production, Quality Assurance and Regulatory Affairs, Operations and Marketing teams in preparation and organization of documents to ensure compliance with corporate document management procedures. The responsibilities include change management, document editing and preparation, document routing, and document release. This position also acts as the MasterControl System Administrator for Verathon.

**Responsibilities**:

- Follow all policies, procedures, and standards for documentation to ensure compliance with corporate document management procedures
- Review generated documents to ensure they meet company standard formatting and numbering requirements
- Review and edit procedural documents, including SOPs, work instructions and policies, for grammar, referencing and adherence to current procedures.
- Assist with writing document and record management procedures, work instructions and / or guidance documents.
- Support document and engineering change requests
- Administer document structures, taxonomies, version control and routing in electronic systems
- Release and archive documents maintained in MasterControl
- Notify organization of document or system changes
- Provide oversite and feedback in the creation, use and maintenance of organizational knowledge
- Collaborate with Quality and Regulatory team members and other departments across different sites
- Support cross-functional teams to enhance document management processes and procedures
- Act as MasterControl System Administrator for role and access right assignment and configuration management
- Coordinate with Information Technology / MasterControl on identifying and troubleshooting MasterControl technical issues
- Facilitate the creation and maintenance of MasterControl Organizers
- Coordinate and facilitate training on MasterControl and document management procedures
- Receive and review records submissions and facilitate transfer to onsite or offsite storage for site.
- Facilitate the archival and final disposition of scanned and hardcopy records
- Handle records checkout requests from onsite or offsite storage locations
- Support cross-functional document and record management projects as assigned
- Ensure consistent professional communications with all Verathon team members
- Work on ad-hoc projects when required
- Support Verathon’s Quality Management System that establishes and maintains effective quality assurance processes and compliance to the International Standards: ISO13485, Canadian Medical Device Regulations (CMDR, SOR 98-292), FDA Quality System Regulations (QSR, 21 CFR Part 820) and the Medical Device Directive (MDD93/42/EEC)

Qualifications:

- 5 or more years in Documentation Management (Engineering and Production)
- Diploma or equivalent experience
- Well-organized and detail oriented
- Excellent interpersonal communication skills
- Familiar with smart numbering conventions and revision control techniques
- Experience in Microsoft Office products
- Experience in Adobe Acrobat Pro
- Experience in documentation control systems (MasterControl preferred)
- Excellent interpersonal communication skills, particularly the ability to write concisely and accurately with attention to detail and clarity

**Why Join Us?**
- Be part of an innovative team that is dedicated to improving patient outcomes
- Engage in meaningful work that makes a difference in the healthcare industry
- Competitive salary and comprehensive benefits package
- Salary range - $27.20/hr - $36.79/hr
- Compensation will vary based on skills, experience and location; it is not typical to be hired at or above the top of the salary range
- Full-time employees who are not on a commission plan are eligible for Verathon’s annual bonus plan based on company and individual performance
- Verathon provides a competitive benefits package including a generous HCSA, paid holidays, paid time off and a retirement matching plan