Scheduling Coordinator

**About SickKids**:
Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of _Healthier Children. A Better World_.

Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.

**Position Description**:
We are looking for a scheduling coordinator to join the Division of Paediatric Medicine team. In this position you will be involved with scheduling physicians and trainees for on-service, on-call and back-up coverage for our busy inpatient unit. This is a hybrid working environment - you will be on-site and working from home (schedule to be determined in collaboration with the Business Operations Manager).

**Here’s What You’ll Get To Do**:
Inpatient Unit Scheduling
- Assist in physician, trainee, and physician extender annual schedule planning, organization, and maintenance across the schedule blocks
- Create, update and distribute monthly block schedule including updating MedRez (or current scheduling software) and Lotus Notes
- Produce scheduling reports to assist the Inpatient Unit Education Director in managing monthly and annual blocks with respect to staffing numbers
- Determine gaps in service coverage and problem-solve to help to find alternate individuals to cover day and after-hours shifts
- Maintain absence-related (e.g., illness, personal days, vacation) spreadsheets for trainees and physician extenders for scheduling and tracking purposes
- Track/approve/decline all proposed trainee and physician extender block changes and requests for time off the units
- Track annual long weekend and holiday coverage, as well as back-ups shifts activated, to schedule equitably
- Administrative Support
- General administrative duties including calendar management and document management
- Input scheduling data into computerized scheduling databases
- Management and reconciliation of scheduling material for the division
- Recording minutes of scheduling meetings when necessary
- Organizational Responsibilities
- Accountable to align activities and performance with strategic goals and objectives of the Hospital for Sick Children
- Adhere to Hospital standards, policies and procedures
- Participate on hospital/area specific committees as required

**Here’s What You’ll Need**:

- Minimum Educational Requirement: Degree or Diploma in Health or Business Administration or a related program
- Job Related Experience Requirement: 2 years administrative and coordination experience, preferably in a hospital environment
- Proficient with computer systems and software including Microsoft Office (Excel, Teams, etc.).
- Ability to multi-task, prioritize and reprioritize in an environment of constant change
- Strong interpersonal and communication skills
- Committed to customer service
- Organized, attention to detail, and effective time management skills
- Demonstrated problem-solving abilities and initiative
- Ability to work independently and collaboratively as a key member of the Paediatric Medicine team

Employee Type: Full-Time, Permanent
Hours of Work: 35 hours/week (Monday-Friday)

**Our Commitment to Diversity**:
The children and families we care for are from a variety of communities, and so are our employees. We welcome and encourage everyone to join our organization and be part of our team.

Thank you for your interest in joining SickKids. Only those applicants selected for an interview will be contacted. In accordance with our Hospital policy, employment at SickKids is conditional upon the Hospital’s receipt of all necessary documentation.

**How to Apply