Current jobs related to Office Administrator - Toronto - Brink's Incorporated
-
Administrative Support Officer
2 weeks ago
Toronto, Canada Cabinet Office Full timeDoes the idea of working centrally across government and alongside decision-makers interest you? Do you have an exceptional eye for detail, superior organization, and digital skills? Are you interested in the legislative and decision-making landscape? And finally, are you interested in a unique and broad-reaching position to start a government career? If so,...
-
Medical Office Administrator
6 days ago
Toronto, Canada Cardiology Office - Michael Garron Hospital Full time**Busy private cardiology office located within the Michael Garron Hospital in East York immediately seeking a full-time medical administrative assistant. Must have experience with Accuro and a minimum of 3 years working in a medical clinic/office or hospital setting.** The successful applicant will be responsible for all aspects of the daily functioning of...
-
Medical Office Administrator
11 hours ago
Toronto, Canada Cardiology Office - Michael Garron Hospital Full time**Busy cardiology practice seeking for a reliable, efficient, organized and personable Medical Office Administrator to join our team on a part-time basis.** This posting is for **3 days per week (with the ability to work an extra day if needed) part-time position.** Monday to Fridays only, no weekends. Hours are from 8:00 AM to 4:00 PM. Starting compensation...
-
Office Services Coordinator
2 weeks ago
Toronto, Canada Head Office Full time**Company**: Canada Lands **Location**: 1 University Ave Suite 1700, Toronto, ON **Employment Status**: Employee (Full-Time) **Short Summary**: Reporting to the Director, Human Resources with a dotted line to the Chief Human Resources Officer (CHRO), the Office Services Coordinator and HR Executive Assistant provides executive and administrative support,...
-
Administrative Assistant
14 hours ago
Toronto, Canada ARS Head Office Full time**Position**:Administrative Coordinator **Reporting to**: Administrative Supervisor We are looking for an Administrative Assistant to manage the front office reception desk, provide support to managers, other staff and office visitors by handling a variety of tasks in order to ensure that all interactions between our organization and others are positive...
-
Administrative Assistant
2 weeks ago
Toronto, Canada ARS Head Office Full time**Position**:Administrative Coordinator **Reporting to**: Senior Manager - Operations We are looking for an Administrative Coordinator to manage the front office reception desk, provide support to managers, other staff and office visitors by handling a variety of tasks in order to ensure that all interactions between our organization and others are...
-
Administrative Assistant
2 weeks ago
Toronto, Canada ARS Head Office Full time**Position**:Administrative Coordinator **Reporting to**: Senior Manager - Operations We are looking for an Administrative Coordinator to manage the front office reception desk, provide support to managers, other staff and office visitors by handling a variety of tasks in order to ensure that all interactions between our organization and others are...
-
Administrative Assistant
12 hours ago
Toronto, Canada ARS Head Office Full time**Position**:Administrative Coordinator **Reporting to**: Senior Manager - Operations We are looking for an Administrative Coordinator to manage the front office reception desk, provide support to managers, other staff and office visitors by handling a variety of tasks in order to ensure that all interactions between our organization and others are...
-
Office Administrator
8 hours ago
Toronto, Ontario, Canada Procom Full timeOffice Administrator:On behalf of our Public client, Procom is searching for an Office Administrator for a 12 month contract role. This position is a hybrid position with 2 days onsite at our client's Toronto office.Office Administrator - Job Description:The Office Administrator will support the day-to-day operations of the Operation Support Office...
-
Office Administrator
3 days ago
Toronto, Canada EWS Group Full timeOffice Administrator page is loaded## Office Administratorlocations: Volante - CANtime type: Full timeposted on: Posted 30+ Days Agojob requisition id: R47306## ## Job Description:# **Office Administrator**# **Volante - Jonas Software (https://www.volantesystems.com/)**# **In-person I North York, ON****Role Overview**The Office Administrator of...
Office Administrator
2 weeks ago
**About the job**:
**Position Title**: Office Administrator & Executive Assistant
**Reports to**: Sr. Vice President, Sales & Business Development (Dotted line to all SLT Members)
**Location**: Canadian Head Office (95 Browns Line, Etobicoke)
**Position Overview**:
The Office Administrator & Executive Assistant plays a key role in supporting the efficient operation of the organization. As a liaison and key point of contact, the incumbent will support the Canadian Sr. Leadership Team (“SLT”) in providing personalized assistance in workload management. The incumbent is also charged with office administration for Canadian Head Office in Etobicoke, ON.
**Responsibilities**
**Executive Assistance (65%)**
- Calendar Management: responsible for scheduling and managing the SLT calendar, ensuring they stay organized and on top of their commitments.Includes maintenance of Corporate governance calendars.
- Travel Arrangements: handle travel arrangements, including booking flights, accommodations, and coordinating itineraries.
- Meeting Coordination: planning and organizing meetings, preparing agendas, and taking minutes.
- Scheduling, organizing and participating in SLT Meetings
- Document Production: gathering content and research, formatting, proofreading and editing, creating slides (or other document types), maintain versions (version control), production and distribution, technical support for SLT presentations, client support, other projects as assigned
- Routing documents for signature and approval.
- Communication Liaison: serve as a liaison between the executive and other staff members, clients, and external partners, helping to streamline communication.
- Budget Administration: Oversees the approval of department expenses, including the review of employee expense claims for accuracy and adherence to policy on behalf of the SLT.
- Organize and coordinate any offside meetings/events/conferences and coordinate logistics for these events while staying within budget.
- Special project work, as assigned.
**Office Administration (10%)**
- Administrative Support: responsible for general administrative tasks, such as managing office supplies, equipment, and facilities, to ensure a well-functioning work environment.
- Scheduling and Coordination: schedule meetings, appointments, and conferences, and coordinate logistics for these events.
- Record-Keeping: Maintain records and files, including employee and client information, invoices, and other documents.
- Facilities requests: act as a point of contact for employees to report facility-related issues; receive and log maintenance requests and ensure they are addressed promptly.
- Maintenance and distribution of Branch Contact List document
- Other duties, as assigned.
**Other (HR Duties) (25%)**
- In charge of Service awards - on monthly basis send out pins, cards and plaques to branches that have employees celebrating service milestones
- Create PowerPoint presentations for Communications and Operations with Milestone Celebrations
- On a quarterly basis - order plaques from our vendor
- On an annual basis - create a list for next year of all employees celebrating a milestone anniversary
- Order pins and cards from our vendor
- Work with finance on the budget.
- As required, review and approve the invoices from our vendor.If there’s a discrepancy, work it out with the vendor and ensure that a credit has been issued.
- Ensure that the invoices are send to AP for prompt payment
- As required, communicate with the vendor and employees if there’s an issue with ordering gifts (request for a lost Card to be reissued or if an item is no longer available work with the vendor and employees to offer substitutes or a reorder).
- In charge of Make-It-Matter Awards - on a quarterly basis meet with the rest of the committee and go through the nominations for Make-It-Matter awards.
- Prepare the list of winners for the Quarterly Townhall
- Send the list to the vendor.
**Qualifications**:
**Position Qualifications & Competencies**
- 5-7 years’ years of experience in support of C-suite executive teams, administration, business administration
- Organizational Skills: Exceptional organizational abilities, including calendar management and task prioritization, are crucial.
- Communication: Strong written and verbal communication skills are essential for effectively interacting with executives, team members, and external contacts.
- Discretion: Executive Assistants often handle confidential information and must maintain a high degree of discretion and professionalism.
- Technology Proficiency: Proficiency in office software (e.g., Microsoft Office, Google Workspace) and familiarity with scheduling and communication tools is necessary.
- Multitasking: The ability to manage multiple tasks and priorities simultaneously is a key requirement.
- Problem-Solving: Quick thinking and adaptability to address unexpected issues and changes in plans.
- Attention to Detail: A high level of accur
